Executive Assistant / Office Manager

Career Group; San Francisco (CA); Hybrid; USD 85,000 - 130,000; Full time

Job summary

Career Group is seeking an experienced Office Manager / Executive Assistant to support three investment professionals in our San Francisco office. The role combines high-level administrative support with day-to-day office operations in a fast-paced environment.

The ideal candidate is organized, proactive, and discreet, with strong communication skills and a collaborative mindset. Bachelor's degree and 4+ years of related experience are required, with preference for private equity or financial

Qualifications

• Bachelor's degree required.
• 4+ years of Executive Assistant, Office Manager, or related administrative experience.
• Experience supporting executives in private equity, venture capital, investment banking, hedge funds, or financial services is strongly preferred.

Responsibilities

• Provide high-level administrative support to three investment professionals, including calendar management and scheduling.
• Coordinate domestic travel, itineraries, and expense reporting.
• Prepare meeting materials, presentations, reports, and correspondence.
• Manage confidential information with discretion and professionalism.
• Support office operations and vendor management for a polished SF office.

Skills

Calendar management

Travel coordination

Communication skills

Discretion

Organization

Multitasking

Professionalism

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Schedule: Hybrid | 4 Days Onsite, 1 Day Remote

About the Company

Our client, a leading private equity firm, is seeking an experienced Office Manager / Executive Assistant to join their San Francisco office. This individual will provide high-level administrative support to three deal professionals while overseeing the day-to-day operations of the office. The ideal candidate is polished, proactive, highly organized, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to three investment professionals, including complex calendar management and scheduling.
• Coordinate domestic and international travel, detailed itineraries, and expense reporting.
• Prepare meeting materials, presentations, reports, and correspondence.
• Manage confidential information with the highest level of discretion.
• Serve as a liaison between executives, investors, external partners, and internal teams.
• Anticipate executive needs, prioritize competing demands, and ensure seamless day-to-day support.

Office Management

• Oversee the daily operations of the San Francisco office, ensuring an organized, polished, and efficient workplace.
• Manage office vendors, facilities, supplies, and building relationships.
• Coordinate office maintenance and serve as the primary point of contact for office-related needs.
• Support new hire onboarding and office logistics.
• Foster a positive office culture and ensure an exceptional employee and visitor experience.

Event Planning & Operations

• Assist with firmwide initiatives and special projects.
• Plan and coordinate internal meetings, team off-sites, investor events, office celebrations, and employee engagement activities.
• Identify opportunities to improve office processes and administrative efficiencies.
• Provide additional administrative support to the broader team as needed.

Qualifications

• Bachelor's degree required.
• 4+ years of Executive Assistant, Office Manager, or related administrative experience.
• Prior experience supporting executives within private equity, venture capital, investment banking, hedge funds, or financial services is strongly preferred.
• Experience planning corporate events, team off-sites, and internal meetings.
• Exceptional organizational, project management, and multitasking skills.
• Outstanding written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Advanced proficiency with Microsoft Office Suite and Google Workspace.
• A proactive, polished, and service-oriented approach with the ability to thrive in a fast-paced environment.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.