Executive Assistant & Operations Associate

Career Group; Menlo Park (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

Career Group in Menlo Park, CA, is seeking a skilled Executive Assistant and Operations Associate to support senior leadership. This full-time role requires fluency in Mandarin and offers a competitive salary of $100K–$130K. The successful candidate will manage complex calendars, coordinate travel, and drive key projects while handling sensitive information discreetly. Ideal for someone with 2–8 years of administrative experience, strong organizational skills, and ability to thrive in a fast-paced environment.

Qualifications

• 2–8 years of Executive Assistant or Administrative experience, with senior-level support preferred.
• Highly organized and detail-oriented, comfortable in a high-growth environment.
• Strong operational instincts and ability to improve processes.

Responsibilities

• Manage complex calendars and schedules with precision.
• Coordinate domestic and international travel and logistics.
• Drive ad hoc projects to move key initiatives forward.

Skills

Fluency in Mandarin Chinese

Organizational skills

Project Management

Confident communication

Job description

Overview

Venture Capital / Investment Firm | Menlo Park, CA | Up to $130K

A fast-paced, highly respected investment and operations platform is seeking a sharp, bilingual Executive Assistant and Operations Associate. This role is a true right-hand position for someone who thrives on execution, prioritization, and operating at a high level with minimal oversight. You’ll work closely with senior leadership and family office counterparts, playing a key role in keeping both business and day-to-day operations running seamlessly.

What You’ll Do

• Manage complex, ever-changing calendars and schedules with precision
• Coordinate domestic and international travel and logistics
• Act as a gatekeeper and thought partner, helping prioritize time and communications
• Support internal operations, cross-functional coordination, and project management
• Drive ad hoc projects and help move key initiatives forward
• Anticipate needs, adjust priorities quickly, and execute efficiently
• Handle sensitive and confidential information with discretion

What We’re Looking For

• Fluency in Mandarin Chinese (spoken, read, and ability to type) is a must
• 2–8 years of Executive Assistant or Administrative experience (senior-level support strongly preferred)
• Highly organized, detail-oriented, and action-oriented
• Strong operational instincts with the ability to improve processes and workflows
• Confident communicator who can work with direct, fast-moving leadership
• Comfortable in a dynamic, high-growth environment with shifting priorities
• Startup or similarly fast-paced environment experience is a plus

Compensation

Full-time

Compensation

$100K–$130K base

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We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.