Administrative Assistant

Maven Recruiting Group; San Francisco (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Bonus

Benefits

Job summary

Maven Recruiting Group is seeking an Administrative Assistant in San Francisco to support a busy finance team with day‑to‑day office operations and coordinates across multiple administrative tasks.

The role emphasizes proactive organization, welcoming guests, travel logistics, and maintaining a professional, efficient office environment in a collaborative setting.

Qualifications

• Experience in administrative or office coordination roles is preferred.
• Candidate should be organized, detail-oriented, and dependable.
• Strong communication skills with a professional demeanor are essential.
• Able to manage multiple priorities and shifting needs.
• Team-oriented with a positive, no-ego attitude is valued.
• Proficient with standard office tools and scheduling platforms.

Responsibilities

• Manage front office and administrative support for the team.
• Coordinate calendars, meetings, conference rooms, and scheduling logistics.
• Assist with office operations including supplies, vendors, deliveries, and organization.

Skills

Calendar management

Communication

Detail-oriented

Team-oriented

Tools

Office software

Scheduling platforms

Job description

The role: Administrative Assistant

Location: San Francisco, CA 5 days onsite | Hours: 8:30am5:00pm

Compensation: $80,000$90,000 base salary DOE + bonus + benefits

A well-established and down-to-earth finance firm is seeking an Administrative Assistant to join their collaborative San Francisco office. This is an excellent opportunity for someone who enjoys being the go-to support person for a close-knit team and takes pride in creating a welcoming, organized, and efficient office environment. The ideal candidate is proactive, detail-oriented, and excited to contribute to a team that values professionalism, humility, and strong interpersonal relationships.

About The Role

The Administrative Assistant will provide day-to-day support across office operations and administrative coordination for a busy finance team. This role is ideal for someone who enjoys wearing multiple hats, staying organized, and helping keep the office running smoothly. The environment is professional yet approachable, and the team is seeking someone who is thoughtful, dependable, and eager to jump in where needed.

Key Responsibilities

• Manage front office and administrative support responsibilities for the team
• Coordinate calendars, meetings, conference rooms, and scheduling logistics
• Assist with office operations including supplies, vendors, deliveries, and overall office organization
• Support travel coordination, expense reporting, and team event logistics as needed
• Greet guests and help maintain a warm and welcoming office environment
• Provide general administrative support across the team while handling confidential information with discretion

Ideal Candidate

• Previous administrative, office coordination, or assistant experience preferred
• Organized, detail-oriented, and highly dependable
• Strong communication skills with a professional and approachable demeanor
• Comfortable managing multiple priorities and shifting needs throughout the day
• Team-oriented with a positive, no-ego attitude
• Proficient with standard office tools and scheduling platforms

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.