Executive Assistant/Office Manager

Burnett Specialists Staffing | Recruiting; Missouri City (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading staffing and recruiting firm seeks an Executive Assistant to support the CEO in Missouri City, TX. The role involves complex calendar management, coordinating travel, and overseeing office administration. Ideal candidates will have at least 10 years of experience, exceptional organizational skills, and proficiency in Microsoft Office. This position is full-time and requires strong communication and interpersonal skills.

Qualifications

• Minimum 10 years' experience as an Executive Assistant to a CEO or similar role.
• Demonstrated ability to handle complex and confidential matters with discretion.
• Experience in fast-paced startup environments.

Responsibilities

• Manage complex calendars with last-minute updates.
• Coordinate meetings and prepare materials.
• Oversee office administration and logistics.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Emotional intelligence

Attention to detail

Tools

Microsoft Office

Google Workspace

Job description

Overview

Direct Hire Recruiter @ Burnett Specialists / Choice Specialists: Legal | Marketing | Human Resources | Administrative

Office Manager and Executive Assistant to CEO- Missouri City, TX

Responsibilities

• Executive & Corporate Support
• Manage complex, ever-changing calendars with frequent last-minute updates and shifting priorities.
• Coordinate meetings with stakeholders, staff, and customers; prepare briefing materials, agendas, minutes, and track follow-up actions.
• Coordinate high volume international and domestic travel (commercial and private jet), including detailed itineraries, visa arrangements, and logistics.
• Track deadlines, business initiatives, and strategic projects, ensuring timely completion and follow-through.
• Coordinate with external service providers and suppliers as needed.
• Handle management expenses reporting.
• Maintain confidential files and sensitive information with the utmost integrity.
• Office Administration
• Serve as the primary point of contact at reception, ensuring all visitors and callers are greeted professionally and that the office presents a welcoming, polished environment.
• Oversee the maintenance and cleanliness of the office by coordinating with cleaning services, building management, and maintenance vendors as needed.
• Manage office supplies, including stationery and kitchen provisions, to ensure all areas are well stocked and organized for staff use.
• Uphold a high standard of presentation in all written and verbal communications.
• Anticipate needs, proactively resolve scheduling conflicts, and remove roadblocks.
• Coordinate logistics and communications across multiple time zones.

Competencies

• Minimum 10 years? experience as an Executive Assistant to a CEO, Founder, or UHNWI, alongside administration roles.
• Prior experience working with a family office or in a dual business/personal support role.
• Demonstrated ability to handle complex, ever-changing and confidential matters with discretion and professionalism.
• Strong organizational skills with acute attention to detail.
• High emotional intelligence and executive presence.
• Excellent communication and writing skills.
• Advanced proficiency in Microsoft Office, Google Workspace, and productivity tools.
• Flexibility to provide support outside normal business hours as needed.

Qualifications

• Experience in fast-paced startup environment.
• Familiarity with offices associated with manufacturing facilities and/or warehouses.
• Calm under pressure, resourceful, and solutions-oriented.
• Highly polished, well-spoken, and culturally aware.
• Comfortable interfacing with high-profile individuals and VIPs.

Job details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management
• Industries: Office Administration

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