Executive Assistant

Frontline Source Group; Carrollton (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Annual incentive

15 days vacation

401(k) plan

High visibility role

Job summary

Frontline Source Group seeks an Executive Assistant to support the CEO in a fast-paced, in-office setting in the Dallas area. The role focuses on comprehensive executive support, calendar management, travel logistics, and meeting coordination to drive strategic initiatives.

The ideal candidate has 7–10 years supporting senior leaders, exceptional organizational and communication skills, and the ability to handle confidential information with discretion. This is an in-office opportunity.

Qualifications

• 7–10 years providing support to C-suite executives
• Advanced Microsoft Office skills including Excel, PowerPoint, Word, and Outlook
• Exceptional organizational, calendar management, prioritization, and time management
• Demonstrated ability to anticipate executive needs and operate independently
• Strong written and verbal communication and confidentiality
• Professional executive presence; able to communicate with senior executives
• Highly proactive and resourceful; able to work with limited direction

Responsibilities

• Serve as a trusted partner to the CEO, providing comprehensive executive and operational support
• Manage a complex and rapidly changing calendar and prioritize follow-up
• Coordinate meetings, travel, conferences, and executive events
• Manage executive communications (email, calls, correspondence) and gatekeep for stakeholders
• Prepare meeting agendas, presentations, reports, and supporting materials
• Track commitments, deadlines, and action items to ensure timely completion
• Coordinate leadership and advisory meetings as needed
• Anticipate executive needs and develop solutions without direction
• Support executive level projects and strategic initiatives
• Handle confidential information with exceptional discretion
• Develop strong relationships with executives, employees, customers, vendors, and attorneys
• Provide limited support to other members of the executive leadership team
• Assist with company events, leadership meetings, and travel logistics
• Represent the Executive Office with professionalism in a hands-on environment

Skills

C-suite support

MS Office

Excel advanced

Calendar management

Proactive

Communication

Discretion

Executive presence

Education

High school diploma

Assoc/Bachelor preferred

Tools

Microsoft Office

Job description

Executive Assistant Our client in the north west part of Dallas, Texas is seeking an Executive Assistant for a Direct Hire opportunity. This is an in office position.

Client Profile

Our client is an established, privately held organization with a significant operational presence and a long history of success. The company offers a fast paced, hands on environment where collaboration, accountability, and initiative are highly valued.

Executive Assistant Role

• Serve as a highly trusted partner to the CEO, providing comprehensive executive and operational support
• Manage a complex and rapidly changing calendar while proactively identifying conflicts, priorities, and necessary follow-up
• Coordinate meetings, appointments, travel arrangements, conferences, and executive events
• Manage and prioritize executive communications, including email, correspondence, phone calls, and requests requiring attention
• Serve as a gatekeeper and key point of contact for internal and external stakeholders
• Prepare meeting agendas, presentations, reports, business communications, and supporting materials
• Track commitments, deadlines, strategic initiatives, and action items to ensure timely completion
• Coordinate leadership, executive, and advisory meetings as needed
• Anticipate executive needs and proactively identify solutions without waiting for direction
• Support executive level projects and strategic business initiatives
• Handle highly confidential personnel, financial, legal, strategic, and business information with exceptional discretion
• Develop strong working relationships with executives, employees, customers, vendors, attorneys, and other business partners
• Provide limited support to other members of the executive leadership team as business needs require
• Assist with company events, leadership meetings, travel logistics, and occasional administrative needs
• Represent the Executive Office with professionalism while remaining comfortable in a hands-on operating environment

Required Qualifications / Skills

• 7–10 years supporting C-suite executives (ideally CEO/President/Owner/Principal or similarly senior leader)
• High school diploma required
• Advanced Microsoft Office skills, including Excel, PowerPoint, Word, and Outlook
• Strong Excel capabilities including formulas/functions, pivot tables, data analysis, and reporting
• Exceptional organizational, calendar management, prioritization, and time management skills
• Demonstrated ability to anticipate executive needs and operate independently with minimal supervision
• Strong written and verbal communication skills
• Exceptional judgment, discretion, and confidentiality
• Professional executive presence; confident communicating with senior executives and external partners
• Highly proactive and resourceful; able to determine how to accomplish goals with limited direction
• Comfortable respectfully keeping a senior executive focused, organized, and accountable to priorities
• Strong attention to detail and ability to manage multiple competing priorities
• Comfortable working in a hands-on environment

Preferred Qualifications / Nice to Have

• Associate’s or Bachelor’s degree preferred
• Experience supporting executives within manufacturing, industrial, or multi-site organizations preferred
• Experience supporting executive leadership teams, boards, or privately held organizations preferred
• Legal, accounting, finance, or business administration exposure is a plus (not required)

Features and Benefits

• Competitive base salary
• Annual Short Term Incentive opportunity
• 15 days of vacation
• 401(k)
• High visibility opportunity supporting senior executive leadership
• Opportunity to become a trusted strategic partner with meaningful influence on executive operations