Executive & Personal Assistant to the CEO/Founder

Lulu and Georgia; Los Angeles (CA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

An established industry player is seeking a proactive Executive & Personal Assistant to the CEO/Founder. In this dynamic hybrid role, you will provide high-level administrative and personal support, ensuring the smooth operation of professional and personal agendas. Your exceptional organizational skills and discretion will be vital in managing the CEO's calendar, coordinating meetings, and overseeing personal tasks. This position offers a unique opportunity to contribute directly to the success of a growing company in the retail furniture and home furnishings industry. If you thrive in a fast-paced environment and are ready to make a significant impact, this role is for you.

Qualifications

• 5+ years as an Executive or Personal Assistant supporting senior executives.
• Exceptional organizational skills and ability to multitask effectively.
• Exceptional organizational skills, with the ability to multitask, prioritize, and meet tight deadlines.
• Strong interpersonal and written communication skills, with the ability to build relationships across all levels.
• Ability to work well under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential information.
• Flexibility and adaptability to navigate ambiguity and shifting priorities.
• Bachelor’s degree preferred but not required.

Responsibilities

• Manage the CEO’s calendar and coordinate meetings and travel plans.
• Oversee personal schedule and handle household management tasks.
• Draft, edit, and send correspondence on behalf of the CEO, including thank-you notes, memos, and invitations
• Partner with internal teams and external stakeholders, acting as a liaison for vendors, clients, and collaborators
• Assist in planning and executing company-wide events, such as offsites, all-hands meetings, and special projects

Skills

Organizational Skills

Interpersonal Communication

Problem-Solving

Discretion and Professionalism

Multitasking

Multitasking

Interpersonal skills

Flexibility

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Executive & Personal Assistant to the CEO/Founder

As the Executive & Personal Assistant to the CEO/Founder, you will provide high-level administrative and personal support in a fast-paced, dynamic environment.

This hybrid role is ideal for someone who thrives on juggling responsibilities, anticipates needs before they arise, and excels at maintaining professionalism and discretion in all interactions. As a trusted partner to the CEO, you will play a vital role in ensuring the smooth operation of both professional and personal agendas, contributing directly to the success of our growing company.

Responsibilities:

Executive Support & Calendar Management

• Manage the CEO’s calendar with precision, balancing professional and personal priorities, scheduling meetings, resolving conflicts, and ensuring efficient daily operations
• Coordinate meetings, events, and travel plans while preparing detailed agendas and itineraries
• Draft, edit, and send correspondence on behalf of the CEO, including thank-you notes, memos, and invitations
• Partner with internal teams and external stakeholders, acting as a liaison for vendors, clients, and collaborators
• Assist in planning and executing company-wide events, such as offsites, all-hands meetings, and special projects

Personal Assistance

• Oversee the CEO’s personal schedule, including appointments, errands, and household management tasks
• Arrange personal travel, including booking flights, accommodations, and creating comprehensive itineraries
• Handle household needs such as maintenance schedules, deliveries, vehicle upkeep, and personal shopping
• Manage and organize personal correspondence, mail, and packages
• Act as a trusted liaison with family members, friends, and personal service providers, ensuring smooth communication and support

Special Projects & Problem Solving

• Lead and assist with special projects as assigned, ensuring timelines and deliverables are met
• Maintain confidentiality and discretion in managing sensitive information and personal matters
• Demonstrate strong problem-solving skills, proactively addressing challenges and offering creative solutions

Requirements:

• 5+ years of experience as an Executive or Personal Assistant supporting senior executives
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Exceptional organizational skills, with the ability to multitask, prioritize, and meet tight deadlines
• Strong interpersonal and written communication skills, with the ability to build relationships across all levels
• Ability to work well under pressure in a fast-paced environment
• High level of discretion and professionalism in handling confidential information
• Flexibility and adaptability to navigate ambiguity and shifting priorities
• Bachelor’s degree preferred but not required

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Retail Furniture and Home Furnishings