Executive Assistant to Chief Executive Officer

Panelmatic; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Panelmatic, a manufacturing and products company, seeks an experienced Executive Assistant to support the Chief Executive Officer in Houston. The role requires handling complex scheduling, travel arrangements, and high-level communications with discretion and professionalism.

The successful candidate will partner with the CEO and executive leadership, manage confidential information, and help coordinate board engagements and strategic initiatives in a fast-paced, private-equity backed

Qualifications

• 15+ years of executive administrative experience
• Experience supporting a CEO or senior executive
• Advanced proficiency with Microsoft 365 including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint
• Excellent written and verbal communication skills
• Strong judgment, discretion and confidentiality

Responsibilities

• Manage the CEO’s complex calendar and prioritize meetings based on business needs
• Coordinate domestic and international travel itineraries and related expense reporting
• Prepare agendas, briefing materials, presentations, and meeting materials for executive and board engagements
• Track decisions, commitments, and action items with follow-up across leadership
• Draft, review, and edit communications on behalf of the CEO while maintaining confidentiality
• Organize executive leadership meetings, off-sites, town halls, and major events
• Anticipate CEO needs and surface information to prevent schedule conflicts
• Maintain confidential files and executive-office information
• Collaborate with other executive assistants and teams to align priorities
• Support special projects, research, and operational initiatives as needed
• Improve administrative processes to increase executive effectiveness

Skills

Calendar management

Travel coordination

Communication

Discretion

Microsoft 365

Attention to detail

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Job description

Executive Assistant to the Chief Executive Officer

Manufacturing and Products Company

Reports to: Chief Executive Officer

Location: Houston, Texas (North Houston / IAH area)

Employment Type: Full-time

Position Summary

The Executive Assistant to the Chief Executive Officer provides high-level administrative and operational support that enables the CEO to focus on the organization’s most important priorities. This role serves as a trusted partner, manages complex scheduling and communications, coordinates executive-level meetings and travel, and helps drive timely follow-through on key commitments. The ideal candidate demonstrates exceptional judgment, discretion, organization, confidentiality, and professionalism in a fast-paced and growing environment for a private-equity portfolio manufacturing and products company.

Key Responsibilities

• Manage the CEO’s complex calendar, proactively resolving conflicts and prioritizing meetings based on business needs.
• Coordinate domestic and international travel, itineraries, accommodations, transportation, and related expense reporting.
• Prepare agendas, briefing materials, presentations, correspondence, and meeting materials for executive and board-level engagements.
• Track decisions, commitments, and action items; coordinate follow-up with leaders and stakeholders to support timely completion.
• Serve as a primary point of contact for internal and external stakeholders seeking access to the CEO.
• Draft, review, and edit communications on behalf of the CEO while maintaining an appropriate voice, tone, and level of confidentiality.
• Organize executive leadership meetings, off-sites, town halls, and other high-priority events.
• Anticipate the CEO’s needs, surface relevant information, and identify potential issues before they affect priorities or schedules.
• Maintain confidential files, records, contact lists, and other executive-office information.
• Partner with other executive assistants and functional teams to coordinate cross-company priorities and ensure a seamless flow of information.
• Support special projects, research, and operational initiatives as assigned.
• Continuously improve administrative processes, tools, and routines that increase executive effectiveness.

Required Qualifications

• 15+ years of executive administrative experience, including direct support for a CEO, president, or other senior executive.
• Demonstrated ability to manage complex calendars, travel, meetings, and competing priorities with accuracy and urgency.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and experience handling sensitive or confidential information.
• Advanced proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
• Exceptional attention to detail, organizational ability, and follow-through.
• Ability to work independently, adapt quickly, and remain composed in a dynamic environment.
• Availability to support occasional early-morning, evening, or time-sensitive needs, as required.

Preferred Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Experience supporting a CEO in a high-growth, public, private equity-backed, or similarly complex organization.
• Experience coordinating board meetings, investor interactions, or major company events.
• Familiarity with project-management, collaboration, and expense-management platforms.

Core Competencies

• Executive presence and professional maturity
• Sound judgment and confidentiality
• Proactive problem-solving and anticipation
• Prioritization and time management
• Clear, concise communication
• Relationship building and diplomacy
• Adaptability, resilience, and composure
• Ownership and accountability

Working Relationships

This position works closely with the CEO, executive leadership team, Board of Directors, private equity investors, employees, customers, and external partners. Success requires the ability to build trust, communicate effectively across levels, and represent the executive office with professionalism.