Executive Personal Assistant to CEO / Founder

Confidential; Missouri; Remote; USD 60,000 - 90,000; Full time

Job summary

Confidential, a Missouri-based employer, seeks an Executive Personal Assistant to the CEO/Founder who can operate remotely while residing in Missouri. The role requires managing complex calendars, travel, and high-level engagements for the Founder, with a strong emphasis on discretion and strategic support.

As a proactive partner to the CEO, you will coordinate communications with investors, executives, and key stakeholders, while ensuring seamless execution of personal and professional

Qualifications

• Proactive & resourceful with a strong problem-solving mindset.
• Exceptional written and verbal communication skills.
• Ability to adapt and stay calm under pressure in dynamic environments.
• Detail-oriented and discreet handling confidential information.

Responsibilities

• Calendar and time management across multiple time zones and priorities.
• Travel coordination planning domestic and international itineraries.
• Workflow and project tracking to ensure milestones and initiatives are completed.
• Events and gatherings planning for high-level meetings and off-sites.
• Execute ad-hoc personal and professional projects with discretion and attention to detail.

Job description

Executive Personal Assistant to CEO / Founder

Location: Remote (candidates must reside in Missouri)

Job Type: Full-time

About the Role

We are seeking a highly organized and proactive Executive Assistant to serve as a strategic business partner to our Founder/CEO. In this high-impact role, you will manage both personal and professional operations, ensuring seamless execution across scheduling, travel, and special projects. You will serve as the primary liaison between the Founder and key external stakeholders, including investors, entrepreneurs, and executive teams.

Key Responsibilities

• Calendar & Time Management: Serve as the strategic gatekeeper, managing complex calendars across multiple time zones and competing priorities.
• Travel Coordination: Plan end-to-end domestic and international travel, creating detailed itineraries for both business and personal trips.
• Workflow & Project Tracking: Keep daily commitments organized, track project milestones using task management tools, and drive key initiatives to completion.
• Events & Gatherings: Lead the execution of high-level meetings, off-sites, and specialized events.
• Special Projects: Execute ad-hoc personal and professional projects with total discretion, confidentiality, and high attention to detail.

Qualifications & Candidate Profile

The ideal candidate has experience providing both personal and professional support to executives, but is more importantly:

• Proactive & Resourceful: High level of foresight with a "find-a-way" problem-solving mindset.
• Exceptional Communication: Strong written skills with the ability to represent the CEO professionally.
• Adaptable & Calm Under Pressure: Thrives in dynamic environments and handles unexpected changes with poise.
• Detail-Oriented & Discreet: Extremely reliable when handling sensitive, confidential information.