Executive Assistant

Professional Alternatives; Houston (TX); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Exemplary benefits package

Job summary

A reputable staffing agency in downtown Houston is seeking an experienced Executive Assistant to support the CEO and VP of HR with a variety of administrative tasks. The ideal candidate should have over 10 years of executive-level experience and be skilled in Word, Excel, PowerPoint, and Outlook. This full-time, in-office role offers a significant earning potential with exemplary benefits. Strong professionalism, emotional intelligence, and the ability to manage complex issues in a fast-paced environment are crucial.

Qualifications

• 10+ years of executive-level office experience with outstanding administrative skills.
• Professionalism, flexibility, discretion, judgment, and diplomacy are essential.
• Ability to maintain composure and handle complex problems in stressful conditions.

Responsibilities

• Execute a wide range of complex and confidential administrative tasks.
• Manage complex calendar and schedules for CEO and VP of HR.
• Prepare management reports and assist with travel arrangements.

Skills

Advanced Word

Excel

PowerPoint

Outlook

Adobe

SAP

iManage

Emotional intelligence

Analytical skills

Education

College degree

Notary Public designation

Job description

Job ID#: 34697

Executive Assistant

Direct Hire; up to 100K + bonuses (big earning potential)

Downtown Houston – full in office

Duties:

• Interact across stakeholders at all levels, demonstrating proactive approach and execute a wide range of complex and confidential administrative, personal, and operational tasks
• Manage complex calendar and schedule for CEO and VP of HR
• Schedule meetings and appointments; act as ‘gatekeeper’; greet visitors
• Prioritize, plan, coordinate, and oversee logistics (AV, hotel, flights, catering, etc.) for on-/off-site meetings
• Assist CEO and MDs with communication, file management, invoice management/tracking, creating and updating forms, filing agreements, and creating spreadsheets/PowerPoint presentations
• Maintain office supplies/business cards; coordinate resolution of IT and tech issues
• Maintain strict confidentiality and discretion of highly sensitive, personal, and financial matters
• Interface with external customers, business partners and prospects; act as liaison and face of CEO
• Book travel arrangements, create itineraries, and support expense reporting process
• Prepare management reports

Qualifications:

• College degree and Notary Public designation preferred
• 10+ years of executive-level office experience; outstanding administrative/organizational skills
• Advanced Word, Excel, PowerPoint, and Outlook and Adobe; SAP or iManage preferred
• Professionalism, flexibility, discretion, judgment, diplomacy, and tact
• Highly resourceful with strong emotional intelligence, self-motivation, and strong analytical skills
• Maintain composure and handle complex problems in stressful conditions
• Collaborative approach, team spirit, and positive demeanor
• Highly strategic, facilitative, focused, and flexible; willing to play an active, behind-the-scenes role; communication excellence – written and verbal
• Lifelong learner and commitment to continuing education, networking, and enhancing tech skills

Other Info:

• Fully, in-office position
• Thriving, privately held company with beautiful downtown offices
• This role handles frequently changing daily events and must be available for meetings and events that take place in the evenings
• Exemplary benefits package

Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!