Executive Assistant

ebs Recruiters; St. Louis (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

ebs Recruiters, located in Greater St. Louis, is looking for an Executive Assistant to support senior leadership with administrative and organizational tasks. The ideal candidate should be proactive, detail-oriented, and adept at managing multiple tasks in a fast-paced environment.

This role involves managing calendars, coordinating communications, and facilitating departmental workflows. Experience supporting executives and a customer service mindset are critical for success in this position.

Qualifications

• Experience supporting a CEO, COO, or other senior executives preferred.
• Experience in a fast-paced manufacturing or professional services environment preferred.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Manage complex calendars and travel arrangements for senior leadership.
• Coordinate agendas and meeting materials.
• Develop and improve workflows to increase efficiency.
• Prepare reports and internal communications.
• Support leadership meetings and employee initiatives.

Skills

Exceptional organizational skills

Strong written and verbal communication

Proven ability to manage multiple priorities

Process-oriented

Strong customer service mindset

Job description

Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients.

Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time.

Executive Assistant

Candidates must be local to Greater St. Louis

Position Overview

The Executive Assistant serves as a strategic partner to senior leadership, providing high-level administrative, organizational, and project coordination support. This role is responsible for managing priorities, coordinating communications, improving processes, and ensuring key initiatives and day-to-day operations are executed efficiently. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment where priorities can shift quickly.

Key Responsibilities

• Manage complex calendars, scheduling, travel arrangements, and meeting logistics for senior leadership
• Coordinate agendas, presentations, meeting materials, and follow-up action items
• Develop and improve workflows and administrative processes to increase efficiency and productivity
• Prepare reports, correspondence, and internal communications
• Support leadership meetings, company events, employee initiatives, and special projects
• Track deadlines, action items, and organizational commitments to ensure follow-through
• Facilitate communication and information flow across departments and leadership teams
• Assist with onboarding, training, employee engagement programs, and company communications
• Support talent, culture, and performance management initiatives as needed
• Identify opportunities for process improvement and operational effectiveness
• Handle confidential and sensitive information with professionalism and discretion
• Anticipate leadership needs and proactively resolve issues before they arise

Qualifications

• Experience supporting a CEO, COO, President, Chief of Staff, or other senior executive preferred
• Experience in a fast-paced manufacturing, distribution, industrial, professional services, or similar environment preferred
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication abilities
• Proven ability to manage multiple priorities and deadlines simultaneously
• Process-oriented with a strong focus on follow-through and accountability
• Proactive, independent, and resourceful problem solver
• Calm under pressure and adaptable to changing priorities
• High level of professionalism, discretion, and confidentiality
• Strong customer service mindset and relationship-building skills

Key Attributes

• Detail-oriented and highly organized
• Structured and process-minded
• Follow-through focused
• Independent and naturally proactive
• Comfortable holding others accountable
• Adaptable and responsive in a dynamic environment
• Committed to execution excellence and continuous improvement