Executive Assistent to the CEO & Office Manager

Nimble; New York (NY); Híbrido; USD 70 000 - 110 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid work model

Company retreats

Resumo da oferta

Nimble is seeking an organized Executive Assistant to the CEO who will also oversee daily office operations in a hybrid New York setting. This hands-on, high-trust role requires strong judgment, exceptional organization, and the ability to manage multiple priorities with discretion.

You will handle the CEO’s calendar, travel, and personal/admin matters, acting as gatekeeper for internal and external stakeholders while helping shape a collaborative office culture.

Qualificações

• 3+ years of proven experience as an Executive Assistant (preferably supporting a CEO).
• Exceptional organizational and time-management skills.
• High level of discretion, maturity, and judgment.
• Strong communication and interpersonal skills.
• Proactive, hands-on approach with ability to anticipate needs.
• Ability to manage executive priorities and operational details in a fast-paced startup.

Responsabilidades

• Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities.
• Handle sensitive and confidential information with a high level of discretion.
• Support the CEO with personal and administrative matters, including coordination with personal staff.
• Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
• Anticipate needs, identify priorities, and proactively resolve issues before they arise.
• Occasional availability outside standard hours, including evenings/weekends for urgent matters.

Conhecimentos

Executive support

Calendar management

Discretion

Communication

Time management

Startup experience

Descrição da oferta de emprego

Executive Assistent to the CEO & Office Manager

New York

Hybrid

Full-time

About Nimble:

Nimble is the company leading the AI web search category. Our products are used by leading businesses in financial services, retail, market intelligence, and coding to build best-in-class AI agents with accurate, auditable programmatic access to the web.

We've raised over $70 million from Norwest, Databricks Ventures, Target Global, Square Peg, and others to build expert-level web search for AI. Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission.

Why join Nimble?

• Work on a deeply technical platform powering real-time AI and enterprise decisions
• Help define the future of Web Search Agents and live web intelligence
• Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership

About the Role:

We are looking for a highly organized, proactive, and discreet Executive Assistant to the CEO who will provide high-level executive and personal support while also overseeing the day-to-day management of the office.

This is a hands‑on, high‑trust role that requires excellent judgment, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced startup environment.

What You’ll be Doing:

Executive & Personal Support to the CEO

• Manage the CEO’s complex calendar, meetings, travel, and day‑to‑day priorities.
• Handle sensitive and confidential information with a high level of discretion.
• Support the CEO with personal and administrative matters, including coordination with personal staff and service providers.
• Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
• Anticipate needs, identify priorities, and proactively resolve issues before they arise.
• This role requires flexibility and a high level of responsiveness. Occasional availability outside of standard business hours, including evenings and weekends for urgent matters, is expected.

Office Management

• Own the day‑to‑day operations and overall experience of the office.
• Create a welcoming, collaborative office environment and help build office culture
• Manage office vendors, suppliers, facilities, and service providers.
• Ensure the office is well organized, functional, and welcoming for employees and guests.
• Provide a smooth onboarding experience for new team members
• Collaborate with HR to update and maintain office policies, ensuring they are current and effective
• Collaborate on the US office Operations budget, ensuring smart and efficient use of resources

Employee Experience

• Own employee experience initiatives, including planning and executing company events, offsites, SKOs, holiday celebrations, and team‑building activities.
• Foster a positive and engaging office culture through employee wellbeing and workplace experience programs.

What You Should Have for the Role:

What We’re Looking For

• +3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO.
• Exceptional organizational and time‑management skills.
• High level of discretion, maturity, and judgment.
• Strong communication and interpersonal skills.
• A proactive, hands‑on approach with the ability to anticipate needs and solve problems independently.
• Comfortable managing both executive priorities and operational details.
• Ability to work in a fast‑paced, dynamic startup environment.
• Strong attention to detail and a “can‑do” attitude.

At Nimble you’ll join a team of brilliant minds striving to solve the hard problems affecting data gathering. Although we work hard, we also play hard, and together create a vibrant community with frequent company retreats, human-first conditions, and an energetic atmosphere.