Executive Assistant & Office Coordinator — Hybrid

Beacon Hill Staffing Group; New York (NY); On-site; USD 77,000 - 94,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a Temp to Perm Office Administrator/Executive Assistant for a Manhattan corporate advisory client. The role is in-office 5 days a week, 8:30am–5:30pm, with occasional remote Mondays and overtime flexibility.

Responsibilities include running day-to-day operations, supporting Managing Directors with travel and expense reports, coordinating meetings, and assisting with marketing tools like HubSpot and BigTime. Compensation is up to $85K.

Qualifications

• 2+ years in corporate admin, office admin or executive assistant roles.
• Hands-on office upkeep and willingness to roll up sleeves.
• Strong detail orientation with excellent organization and communication.
• Able to support multiple people and shift priorities, with flexibility.

Responsibilities

• Run day-to-day office operations; keep kitchen, conference rooms and common areas organized.
• Manage supplies, vendor orders, mail, packages and facilities needs.
• Support Managing Directors with calendars, travel (domestic/international) and expense reports.
• Coordinate in-office meetings, guest access, catering and materials.
• Operate time-tracking and CRM tools (BigTime, HubSpot, Notion) as required.
• Assist marketing with events and business development activities; support HubSpot usage.
• Run errands and take on ad-hoc projects as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Flexible / adaptable

Multitasking

Tools

HubSpot

BigTime

Notion

Job description

Beacon Hill Staffing Group is seeking a Temp to Perm Office Administrator/Executive Assistant for a Manhattan corporate advisory client. The role is in-office 5 days a week, 8:30am–5:30pm, with occasional remote Mondays and overtime flexibility.

Responsibilities include running day-to-day operations, supporting Managing Directors with travel and expense reports, coordinating meetings, and assisting with marketing tools like HubSpot and BigTime. Compensation is up to $85K.