Senior Executive Assistant — Hybrid (Remote Fridays)

Beacon Hill Staffing Group; New York (NY); Hybrid; USD 99,000 - 121,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

Leave programs

Job summary

Beacon Hill Staffing Group in New York seeks a Temporary-to-Permanent Senior Executive Assistant to support senior leadership in Institutional Equities, Marketing and Trading. The role starts ASAP and requires four days on-site with Fridays remote, with after-hours availability as needed.

The position handles calendars, meetings, travel, expense reports, CRM data, and reports. Strong organizational skills, confidentiality and finance exposure are preferred.

Qualifications

• 3+ years of strong administrative experience.
• Finance experience is highly preferable.
• Excellent communication and problem-solving skills.
• High level of attention to detail and accuracy.
• High level of professionalism and confidentiality.

Responsibilities

• Maintain calendars, schedule appointments, meetings and conference calls.
• Prepare agendas and arrange meetings (room reservations, catering, etc.).
• Support senior leadership with special projects and initiatives.
• Input client information into CRM and manage updates for the group.
• Provide Salesforce and Charm support to the department.
• Arrange domestic and international travel per policy.
• Process expenses via the corporate expense system and generate reports.
• Attend conferences to assist with coordination of events.
• Organize and maintain filing systems for expenses and correspondence.

Skills

Administrative experience

Finance experience

Confidentiality

Calendar management

Communication skills

Tools

Salesforce

Charm

Job description

Beacon Hill Staffing Group in New York seeks a Temporary-to-Permanent Senior Executive Assistant to support senior leadership in Institutional Equities, Marketing and Trading. The role starts ASAP and requires four days on-site with Fridays remote, with after-hours availability as needed.

The position handles calendars, meetings, travel, expense reports, CRM data, and reports. Strong organizational skills, confidentiality and finance exposure are preferred.