Executive Office Assistant, Hybrid NYC, Project-Driven

Blue Meridian Partners, Inc.; New York (NY); Hybrid; USD 79,000 - 97,000; Full time

Benefits offered by this job

Retirement contributions

Medical/Dental/Vision coverage

Paid time off

Hybrid work arrangement

Home office set-up allowance

Tuition reimbursement

Professional development opportunities

Job summary

Blue Meridian Partners, Inc. in New York City seeks an Administrative Assistant for the Executive Office Team to provide strategic administrative, task-management and project support to senior leaders.

Hybrid role with travel as needed, supporting CEO, Chief of Staff and Senior Advisor. The ideal candidate has 7+ years of experience, excels in scheduling, coordination, and communication, and can leverage AI tools to improve productivity and outcomes.

Qualifications

• 7+ years of relevant professional experience.
• Experience supporting executives at similar organizations.
• Ability to adapt and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to use AI tools to enhance productivity.

Responsibilities

• Lead project and task management for senior leaders.
• Maintain timelines and a bi-weekly look-ahead.
• Coordinate logistics for internal and external meetings.
• Organize travel itineraries and briefing materials.
• Prepare expense reports and process invoices.
• Maintain CRM records and stakeholder communications.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

CRM (Salesforce)

AI tools

Discretion handling

Communication

Education

Bachelor's degree

Tools

Asana

SharePoint

Job description

Blue Meridian Partners, Inc. in New York City seeks an Administrative Assistant for the Executive Office Team to provide strategic administrative, task-management and project support to senior leaders.

Hybrid role with travel as needed, supporting CEO, Chief of Staff and Senior Advisor. The ideal candidate has 7+ years of experience, excels in scheduling, coordination, and communication, and can leverage AI tools to improve productivity and outcomes.