Executive Assistant

Beacon Hill Staffing Group; Boston (MA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Strong benefits

Job summary

Beacon Hill Staffing Group, a well-established staffing firm in Boston, seeks an Executive Assistant to provide administrative and office support. The role covers executive calendar and travel coordination, client-facing tasks, and team events in a hybrid Boston location.

A 2+ year track record in administrative or executive support and a polished, professional demeanor are ideal. You will balance executive assistance with front-office responsibilities, maintain organization, support conference

Qualifications

• 2+ years of administrative or executive support experience.
• Polished, professional communication style.
• Experience supporting executives and front-office duties.
• Strong organization and attention to detail.

Responsibilities

• Coordinate calendars, meetings, and travel for multiple professionals.
• Provide a welcoming, professional experience for clients and visitors.
• Support day-to-day office needs, conference rooms, catering, and kitchen organization.
• Prepare reports and pipeline information in Salesforce; assist with events.

Skills

Calendar management

Travel coordination

Client-facing

Office operations

Front desk coverage

Team event planning

Communication

Education

Bachelor's degree

Tools

Salesforce

Job description

Executive Assistant to $100K - Hybrid Schedule & Strong Benefits!

Our client, a well-established financial services firm, is seeking an Executive Assistant to provide administrative and office support in its Boston location. This varied role combines executive support, calendar and travel coordination, client-facing responsibilities, office operations, front desk coverage and team event planning. The ideal candidate has 2+ years of administrative experience and brings an outgoing, polished approach with a genuine willingness to pitch in wherever needed.

• Work Model: Hybrid
• Degree: Required
• Responsibilities include coordinating calendars, meetings, and travel for multiple professionals; providing a welcoming and professional experience for clients and visitors; supporting day-to-day office needs, including conference rooms, catering, and kitchen organization; preparing reports and pipeline information in Salesforce; coordinating team outings and events; assisting with general administrative priorities as they arise; collaborating across a close-knit office to keep operations running smoothly
• The ideal candidate possesses 2+ years of administrative or executive support experience; a positive, engaging, and professional communication style; comfort balancing executive assistance with front-office responsibilities; strong organization and attention to detail; a flexible, team-oriented approach and willingness to take on tasks of varying scope; experience working effectively in a small, collaborative office environment

This is a great opportunity to join a welcoming team with strong benefits, a flexible hybrid schedule, and a varied scope of responsibilities.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.