Hybrid Administrative Assistant (Temp) – Global Ops Support

Beacon Hill Staffing Group; Burlington (MA); Hybrid; USD 34,000 - 49,000; Full time

Job summary

Beacon Hill Staffing Group is assisting a client in Burlington, MA, with a Temporary Administrative Assistant position. The hybrid schedule requires onsite 1–2 days weekly and remote the rest, with a $30/hour rate and a 3+ month duration possibly leading to permanent hire.

The role covers executive scheduling, travel and expenses, HR operations and basic IT coordination in a fast-paced, international organization.

Qualifications

• 3–5 years of administrative experience, including direct support to managers or executives.
• Calendar management, travel coordination, and expense reporting experience.
• Exposure to HR administration, onboarding, employee records, or related ops support.
• Advanced proficiency with Microsoft 365 and SharePoint; quick learner.
• Experience with expense platforms such as Expensify, Concur or Ramp.
• Strong communication, organizational and problem-solving skills; able to work independently.
• Proactive, flexible, and capable of high‑velocity work in a growing company.
• Biotech or life sciences exposure preferred.

Responsibilities

• Manage calendars, coordinate meetings across time zones, and support travel arrangements.
• Prepare and process expense reports, invoices, purchase requests, and vendor docs.
• Coordinate onboarding, offboarding, scheduling, records, and HR admin processes.
• Organize internal meetings, events, and offsites including logistics and communications.
• Support basic IT operations: user accounts, equipment tracking, licenses, and requests.
• Draft correspondence, presentations, reports and meeting notes.
• Provide proactive admin support while improving workflows.

Tools

Calendar management

Travel coordination

HR administration

Microsoft 365

SharePoint

Expense reporting

Communication

Process improvement

IT coordination

Job description

Beacon Hill Staffing Group is assisting a client in Burlington, MA, with a Temporary Administrative Assistant position. The hybrid schedule requires onsite 1–2 days weekly and remote the rest, with a $30/hour rate and a 3+ month duration possibly leading to permanent hire.

The role covers executive scheduling, travel and expenses, HR operations and basic IT coordination in a fast-paced, international organization.