Executive Assistant / Office Administrator

Beacon Hill Staffing Group, LLC; Boston (MA); Hybrid; USD 60,000 - 100,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Executive Assistant / Office Administrator to support senior leaders in a newly established Boston office. The role blends executive support, office administration, and operational coordination in a fast-paced environment.

Ideal candidates have 3+ years of administrative experience, strong organizational skills, and the confidence to work independently in a small office setting. Location is Boston, MA with a hybrid work model.

Qualifications

• 3+ years of executive support, administrative, or office management experience.
• Ability to prioritize multiple responsibilities with minimal supervision.
• Excellent written and verbal communication skills.
• Strong proficiency with Microsoft Office applications.
• Exceptional attention to detail and follow-through.
• Professional, resourceful approach when partnering with senior stakeholders.

Responsibilities

• Managing calendars, travel arrangements, expenses, and meeting logistics for senior executives.
• Coordinating office operations, vendor relationships, subscriptions, supplies, and facility needs.
• Preparing presentation materials and supporting business development efforts.
• Serving as the primary liaison for technology support and office-related systems.
• Assisting with employee onboarding, offboarding, and administrative HR processes.
• Maintaining records, portals, and documentation.
• Providing administrative support to both local and international team members as needed.

Skills

Excellent written and verbal kommunic…

Prioritize multiple responsibilities

Professional, resourceful approach

Education

Degree: Preferred

Tools

Microsoft Office

Job description

Executive Assistant / Office Administrator to $100K - Highly Visible Role Supporting Senior Leadership!

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a global investment management firm, is seeking an Executive Assistant / Office Administrator to support senior leaders while overseeing the day-to-day operations of a newly established Boston office. This role combines executive support, office administration, and operational coordination in a professional, fast-paced environment. The ideal candidate brings 3+ years of administrative experience, strong organizational skills, and the confidence to work independently in a small office setting.

Position Details

Location: Boston, MA

Work Model: Hybrid

Degree: Preferred

Responsibilities

• managing calendars, travel arrangements, expenses, and meeting logistics for senior executives
• coordinating office operations, vendor relationships, subscriptions, supplies, and facility needs
• preparing presentation materials and supporting business development efforts
• serving as the primary liaison for technology support and office-related systems
• assisting with employee onboarding, offboarding, and administrative HR processes
• maintaining records, portals, and documentation
• providing administrative support to both local and international team members as needed

Candidate Profile

• 3+ years of executive support, administrative, or office management experience
• the ability to prioritize multiple responsibilities with minimal supervision
• excellent written and verbal communication skills
• strong proficiency with Microsoft Office applications
• exceptional attention to detail and follow-through
• a professional, resourceful approach when partnering with senior stakeholders

This opportunity offers exposure to senior leadership, a collaborative team environment, and the chance to play a key role in supporting a newly established Boston office.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

Employing the Future (TM)