Executive Assistant

Beacon Hill Staffing Group, LLC; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in downtown Houston is seeking an experienced Executive Assistant to provide dedicated administrative support to a group of partners within a fast-paced legal practice. This onsite role manages calendars, travel, expense reporting, billing support, and client communications while acting as a trusted partner to firm leadership.

The ideal candidate anticipates needs, maintains discretion, and delivers exceptional service during standard hours with some flexibility.

Qualifications

• Minimum 5 years of executive assistant experience supporting senior leaders or attorneys.
• Prior law firm or professional services experience strongly preferred.
• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to manage high-volume calendars and travel planning.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Provide dedicated executive support to assigned partners and track key priorities and deadlines.
• Manage complex calendars, scheduling, meetings, and conference room bookings.
• Coordinate domestic and international travel, including multi-city itineraries.
• Prepare, review, and process expense reports and reimbursements.
• Assist with time entry, billing administration, and client guidelines compliance.
• Coordinate client meetings, events, and business development activities.
• Maintain CRM data and support relationship management initiatives.
• Prepare presentations and client-facing documents.
• Share best practices and support process improvements within the admin team.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a leading global law firm located in downtown Houston, is seeking an Executive Assistant to provide dedicated administrative support to a group of partners within a fast-paced legal practice. This individual will manage complex calendars, travel arrangements, client communications, billing support, and a variety of administrative functions while serving as a trusted business partner to firm leadership. The ideal candidate will proactively anticipate needs, resolve issues before they arise, and consistently deliver a high level of service to both internal and external stakeholders. This is a collaborative, professional environment that values excellence, teamwork, discretion, and client service. This is a permanent position that is fully onsite and operates during standard business hours (8:30 am - 5:00 pm) with flexibility required.

Job Responsibilities:

• Provide dedicated executive support to assigned partners and maintain awareness of key priorities, commitments, and deadlines
• Manage complex calendars, scheduling, meeting coordination, and conference room bookings
• Coordinate domestic and international travel, including complex multi-city itineraries
• Prepare, review, and process expense reports and reimbursement requests
• Assist with time entry, billing administration, and compliance with client guidelines
• Coordinate client meetings, special events, conferences, and business development activities
• Maintain CRM data and support relationship management initiatives
• Prepare presentations, meeting materials, agendas, and client-facing documents
• Serve as a resource to administrative team members by sharing best practices and supporting process improvements
• Handle sensitive and confidential information with the highest level of professionalism and discretion

Qualifications:

• Minimum 5 years of Executive Assistant experience supporting senior leaders, partners, or attorneys
• Prior law firm or professional services experience strongly preferred
• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
• Demonstrated expertise managing high-volume calendars and scheduling priorities
• Experience coordinating complex domestic and international travel
• Exceptional organizational, project management, and multitasking abilities
• Strong written and verbal communication skills with outstanding attention to detail
• Ability to exercise sound judgment, maintain confidentiality, and work effectively in a fast-paced environment
• Proven ability to anticipate needs, solve problems proactively, and manage competing priorities
• Professional presence with the ability to interact confidently with executives, attorneys, clients, and vendors

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)