Executive Assistant: Master Calendar, Travel & Communications

Quality Technology Services, LLC; Ashburn (VA); On-site; USD 65,000 - 99,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) retirement plan

Flexible spending account

Paid holidays

Paid time off

Employee assistance program

Job summary

Quality Technology Services, LLC is seeking an experienced Executive Assistant to provide high-level administrative support to our executives. You will manage calendars, coordinate meetings, and act as a primary liaison for internal teams while maintaining confidentiality and professionalism.

The role emphasizes expert scheduling, travel arrangement, and effective communication across the organization, ensuring executives’ time is used efficiently.

Qualifications

• 5+ years of experience in an administrative function.
• Strong communication skills.
• Proficiency with technology including MS Office and email.
• Attention to detail and accuracy.
• Ability to operate with discretion and confidentiality.

Responsibilities

• Manage an executive's calendar, scheduling meetings, and handling complex scheduling needs.
• Act as a gatekeeper for the executive, filtering calls, emails, and visitors to protect the executive's time.
• Arrange travel itineraries, book flights, hotels, and transportation.
• Handle incoming and outgoing communication, including emails, phone calls, and correspondence.
• Organize and maintain documents, prepare reports, and create presentations.
• Assist with special projects and tasks to support executives' needs and objectives.
• Prepare meeting agendas, take minutes, and ensure efficient meeting flow.

Skills

Executive support

Communication

MS Office

Attention to detail

Discretion & confidentiality

Problem solving

Job description

Quality Technology Services, LLC is seeking an experienced Executive Assistant to provide high-level administrative support to our executives. You will manage calendars, coordinate meetings, and act as a primary liaison for internal teams while maintaining confidentiality and professionalism.

The role emphasizes expert scheduling, travel arrangement, and effective communication across the organization, ensuring executives’ time is used efficiently.