Senior Executive Assistant to C-Suite: Calendar & Travel Pro

RPL International; Miami (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

RPL International is seeking an experienced Executive Assistant to provide high-level administrative and organizational support to members of the C-suite. You will manage confidential information, coordinate complex calendars, and ensure executives are prepared for meetings, travel, and other priorities.

The role requires 10+ years of administrative or executive support, strong communication, and mastery of Microsoft Office tools.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• 10+ years of administrative or executive support, including C-level support.
• Experience supporting executive leadership teams and/or Board-level activities preferred.
• Fast-paced, entrepreneurial environment experience preferred.

Responsibilities

• Manage complex executive calendars and commitments.
• Coordinate domestic and international travel itineraries and materials.
• Prepare expense reports and high-level documents.
• Screen calls, emails, and meeting requests with discretion.
• Support boards and senior stakeholders with communications and logistics.
• Track action items and ensure deadlines stay on schedule.
• Lead special projects from planning to completion.
• Maintain organized executive files and contacts.

Skills

Communication

Organization

Prioritization

Discretion

Team collaboration

Tech savvy

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

RPL International is seeking an experienced Executive Assistant to provide high-level administrative and organizational support to members of the C-suite. You will manage confidential information, coordinate complex calendars, and ensure executives are prepared for meetings, travel, and other priorities.

The role requires 10+ years of administrative or executive support, strong communication, and mastery of Microsoft Office tools.