Executive Assistant: Calendar Maestro & Gatekeeper

QTS Data Centers; Ashburn (VA); On-site; USD 65,000 - 99,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and dis

Disability insurance

401(k) retirement plan

Flexible spending accounts

Paid holidays

Paid time off

Employee assistance program

Job summary

QTS Data Centers in Ashburn, VA, is seeking an Executive Assistant to support our executives across the organization. You will manage calendars, coordinate meetings, and handle complex scheduling while maintaining confidentiality and professionalism.

You will also arrange travel, prepare reports and presentations, and assist with special projects to ensure the executives’ needs are met and strategic priorities are advanced.

Qualifications

• Five or more years of experience in an administrative function.
• Strong communication skills.
• Proficiency with MS Office, email and other relevant programs.
• Ability to operate with discretion and confidentiality.
• Excellent attention to detail and accuracy.
• Experience supporting executives and managing calendars.
• Experience with event planning and writing communications for leaders.

Responsibilities

• Manage an executive's calendar, scheduling meetings, and handling complex scheduling needs.
• Act as a gatekeeper for the executive, filtering calls, emails, and visitors to ensure the executives time is used effectively.
• Arrange travel itineraries, book flights, hotels, and transportation.
• Handle incoming and outgoing communication, including emails, phone calls, and correspondence, and act as a point of contact for the executive.
• Organize and maintain documents, prepare reports, and create presentations.
• Assist with special projects and tasks, as needed, to support the executives' needs and objectives.
• Prepare meeting agendas, take minutes as needed, and ensure efficient meeting flow.

Skills

Administrative experience

Communication skills

Discretion and confidentiality

Problem solving

Attention to detail

Event planning experience

Written communications

Tools

MS Office

Email platforms

Job description

QTS Data Centers in Ashburn, VA, is seeking an Executive Assistant to support our executives across the organization. You will manage calendars, coordinate meetings, and handle complex scheduling while maintaining confidentiality and professionalism.

You will also arrange travel, prepare reports and presentations, and assist with special projects to ensure the executives’ needs are met and strategic priorities are advanced.