Executive Assistant IV: Remote Support for 2 Executives

Affirm; Austin (TX); On-site; USD 101,000 - 151,000; Full time

Benefits offered by this job

Health coverage for you and dependents

Flexible Spending Wallets

Time off

Job summary

Affirm is seeking an Administrative Assistant to support two Senior Executives on our Engineering Teams. You will manage calendars, plan travel, prepare meetings, and coordinate events to keep leaders focused on priorities.

Responsibilities include Zoom management, action-tracking, expense reporting via Navan, and collaboration with the Leadership Support Team. A growth mindset and AI tooling interest are valued.

Qualifications

• 2–4 years of relevant administrative experience.
• Ability to work independently and across teams.
• Experience in a fast-paced, growth environment.
• Proficient in Google Suite, Microsoft Office, Navan, Zoom.

Responsibilities

• Support two Senior Executives with their administrative needs.
• Calendar management across multiple time zones.
• Prepare meetings with agendas and slide decks; communicate with attendees.
• Manage executive schedules to ensure task completion.
• Attend meetings to manage Zoom, track actions, and follow up.
• Coordinate events and team meetings, onsite/offsite.
• Coordinate priorities with product counterpart and Leadership Support Team.
• Handle expenses (Navan), travel, and document prep; assist with ad-hoc projects.
• Embrace AI tools to improve productivity and processes.

Skills

Calendar management

Travel planning

Meeting coordination

Communication

Organization

Independence

Tools

Navan

Zoom

Google Suite

Microsoft Office

Job description

Affirm is seeking an Administrative Assistant to support two Senior Executives on our Engineering Teams. You will manage calendars, plan travel, prepare meetings, and coordinate events to keep leaders focused on priorities.

Responsibilities include Zoom management, action-tracking, expense reporting via Navan, and collaboration with the Leadership Support Team. A growth mindset and AI tooling interest are valued.