Executive Assistant to Engineering VPs – Remote

Jackalope Digital LLC; Northern (KY); Hybrid; USD 101,000 - 151,000; Full time

Benefits offered by this job

Health care coverage for you and your

Flexible Spending Wallets

Time off - vacation and holidays

Employee stock purchase plan (ESPP)

Job summary

Affirm is a remote-first company seeking an Administrative Assistant to support two Senior Executives on our Engineering Teams. You will manage calendars, coordinate travel, prepare meetings, and handle expense reporting and materials using Google Suite and Microsoft Office.

You will partner with the Leadership Support Team to drive cross-functional priorities, maintain confidential information, and continually explore AI tools to improve efficiency and productivity across the organization.

Qualifications

• 2-4 years of administrative experience at a fast-paced company.
• Ability to work independently and across multiple teams.
• Experience supporting executives in a rapidly growing organization.
• Proficient with Google Suite, Microsoft Office, Navan, and Zoom.

Responsibilities

• Provide calendar management for two Senior Executives across multiple time zones.
• Prepare meetings with agendas, slide decks, and attendee communications.
• Manage executive schedules to ensure time for tasks and deadlines.
• Attend meetings to coordinate Zoom, track actions, and follow up on items.
• Coordinate team events and offsite meetings; support team operations.
• Partner with Administrative Assistants to align priorities and cross-functional initiatives.
• Handle expense reports, travel planning, document preparation, and ad-hoc projects.
• Demonstrate curiosity for AI tools to boost productivity and support for executives.

Skills

Independent work

Multi-tasking

Organization

Confidentiality

Communication

Conflict management

Proactive learning

Tools

Google Suite

Microsoft Office

Navan

Zoom

Job description

Affirm is a remote-first company seeking an Administrative Assistant to support two Senior Executives on our Engineering Teams. You will manage calendars, coordinate travel, prepare meetings, and handle expense reporting and materials using Google Suite and Microsoft Office.

You will partner with the Leadership Support Team to drive cross-functional priorities, maintain confidential information, and continually explore AI tools to improve efficiency and productivity across the organization.