EXECUTIVE ASSISTANT III - DOS

Potomac Management Solutions, LLC; Philadelphia (Philadelphia County); On-site; USD 55,000 - 85,000; Full time

Job summary

Potomac Management Solutions, LLC invites applications for an Executive Administrative Specialist position in Philadelphia. You will support the C-suite with calendar management, travel planning, meeting coordination, and correspondence handling.

Responsibilities include maintaining confidential documents, coordinating executive projects, and serving as the primary liaison with internal and external stakeholders to ensure smooth operations and timely follow-ups.

Qualifications

• Active security clearance required.

Responsibilities

• Provide comprehensive admin support to the executive team, including calendar and travel management.
• Coordinate meetings, conferences, and events with agendas and follow-up.
• Ensure tasks meet quality standards and comply with internal policies.
• Maintain and organize confidential executive documents.
• Assist in coordinating executive projects and ensuring timely completion.
• Serve as primary liaison between executives and internal/external stakeholders.
• Identify process improvements to boost administrative efficiency.

Skills

Active Secret Clearance

Job description

MUST HAVE AN ACTIVE SECRET CLEARANCE

Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling. Ensure administrative tasks meet task quality standards. Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies. Assist in coordinating and managing executive projects, ensuring timely completion and alignment with task goals. Serve as a key point of contact between executives and internal/external stakeholders, ensuring effective and efficient communication. Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up activities. Identify opportunities for process improvement and implement changes to enhance administrative efficiency and effectiveness.