Executive Assistant II — Strategic Admin & Calendar Lead

Tulane University; New Orleans (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Tulane University in New Orleans seeks an administrative support specialist to assist the TUMG Department of Clinical Services with day-to-day operations, coordinating meetings, and providing clerical and operational support to leadership and staff. The role involves interacting with physicians, TUMG staff, and outside stakeholders, using Outlook and Zoom, and handling various tasks.

A bachelor’s degree with experience or a high school diploma with extensive experience is required; preferred

Qualifications

• Bachelor’s degree with 3 years of related experience.
• Or a high school diploma with 9 years of related experience and 2 years executive admin experience.
• Experience in an academic setting preferred.
• Experience with Concur, Kronos, Oracle, etc.

Responsibilities

• Respond diplomatically, professionally, and courteously with individuals at all levels.
• Excellent computer skills and knowledge of Outlook, Calendar functions, and Zoom.
• Proficient in Microsoft Word and Excel for admin tasks.
• Work independently and meet established deadlines.
• Organize and prioritize work effectively and meet deadlines.
• Excellent oral and written communication skills.
• Be proactive, problem solve and follow through on tasks and projects.

Skills

Diplomatic communication

Calendar management

Outlook/Zoom skills

Word/Excel proficiency

Independent work

Time management

Oral and written communication

Education

Bachelor’s degree + 3 years related experience

High School Diploma + 9 years related experience + 2 years exec admin

Tools

Concur

Kronos

Oracle

Microsoft Word

Microsoft Excel

Outlook

Zoom

Job description

Tulane University in New Orleans seeks an administrative support specialist to assist the TUMG Department of Clinical Services with day-to-day operations, coordinating meetings, and providing clerical and operational support to leadership and staff. The role involves interacting with physicians, TUMG staff, and outside stakeholders, using Outlook and Zoom, and handling various tasks.

A bachelor’s degree with experience or a high school diploma with extensive experience is required; preferred