Executive Assistant I

tulanectsi; New Orleans (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Tulane University in New Orleans is seeking an Executive Assistant I to provide administrative support to the Vice President and management staff in the Auxiliary Services and Real Estate Department. You will manage calendars, prepare routine correspondence, and handle vendor payments and expense reports for supervisor review.

You will assist with personnel files, meeting minutes, and event logistics while maintaining confidentiality and exercising discretion under supervision.

Qualifications

• High School Diploma or equivalent required.
• Up to two years of related administrative or clerical experience.
• Familiarity with basic office procedures and recordkeeping.
• Prior administrative or clerical support experience preferred.

Responsibilities

• Maintaining calendars according to established guidelines.
• Maintaining department files and records, e.g., vehicle licenses, employee licenses.
• Recording meeting minutes.
• Processing routine vendor payments and expense reports for supervisor review.
• Assisting with personnel file maintenance, sick and vacation accruals, and related activities.
• Preparing and distributing routine internal/external correspondence and notices.
• Receiving and distributing incoming mail.
• Providing basic logistical support for departmental meetings and events.

Skills

Microsoft Office Suite

Calendar management

Confidentiality

Communication skills

Organization

Diversity awareness

Education

High School Diploma or equivalent

Job description

The Executive Assistant I provides administrative support for the Vice President and management staff in the Auxiliary Services and Real Estate Department, performing well-defined clerical and administrative tasks under close supervision. Responsibilities include, but are not limited to: maintaining calendars according to established guidelines; maintaining department files and records, e.g., vehicle licenses, employee licenses; recording meeting minutes; processing routine vendor payments and expense reports for supervisor review; assisting with personnel file maintenance, sick and vacation accruals, and other related activities; preparing and distributing routine internal/external correspondence and notices; receiving and distributing incoming mail; and performing other duties as assigned.

The role also provides basic logistical support for departmental meetings and events by assisting with scheduling, materials preparation, and routine follow-up communications as directed by the supervisor.

Responsibilities

• Ability to follow established procedures and complete routine tasks accurately and on time
• Ability to maintain organization in all work performed
• Basic knowledge of Microsoft Office Suite
• Ability to interact effectively and courteously with individuals of diverse cultural backgrounds
• Ability to maintain confidentiality in all work performed
• Good oral and written communication skills
• Ability to work under close supervision and to seek guidance from the supervisor on non-routine matters

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

• High School Diploma or equivalent
• Up to two years of related administrative or clerical experience
  

PREFERRED QUALIFICATIONS

• Prior administrative or clerical support experience
• Familiarity with basic office procedures and recordkeeping

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .