Executive Assistant II

Tulane University; New Orleans (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Tulane University in New Orleans seeks an administrative support specialist to assist the TUMG Department of Clinical Services with day-to-day operations, coordinating meetings, and providing clerical and operational support to leadership and staff. The role involves interacting with physicians, TUMG staff, and outside stakeholders, using Outlook and Zoom, and handling various tasks.

A bachelor’s degree with experience or a high school diploma with extensive experience is required; preferred

Qualifications

• Bachelor’s degree with 3 years of related experience.
• Or a high school diploma with 9 years of related experience and 2 years executive admin experience.
• Experience in an academic setting preferred.
• Experience with Concur, Kronos, Oracle, etc.

Responsibilities

• Respond diplomatically, professionally, and courteously with individuals at all levels.
• Excellent computer skills and knowledge of Outlook, Calendar functions, and Zoom.
• Proficient in Microsoft Word and Excel for admin tasks.
• Work independently and meet established deadlines.
• Organize and prioritize work effectively and meet deadlines.
• Excellent oral and written communication skills.
• Be proactive, problem solve and follow through on tasks and projects.

Skills

Diplomatic communication

Calendar management

Outlook/Zoom skills

Word/Excel proficiency

Independent work

Time management

Oral and written communication

Education

Bachelor’s degree + 3 years related experience

High School Diploma + 9 years related experience + 2 years exec admin

Tools

Concur

Kronos

Oracle

Microsoft Word

Microsoft Excel

Outlook

Zoom

Job description

Job Description

Responsible for providing administrative and organizational support to the TUMG Department of Clinical Services in activities relevant to the day-to-day operations of the department. The position assists departmental leadership and staff with administrative, organizational and operational needs and provides coordination and follow-through for departmental activities and projects. Position will interact with physicians, TUMG staff, department administrators, clinic managers, clinic staff and outside stakeholders. Responsibilities include scheduling meetings, coordination logistics, providing clerical, operational support and other duties, as assigned.

Job Description

Responsible for providing administrative and organizational support to the TUMG Department of Clinical Services in activities relevant to the day-to-day operations of the department. The position assists departmental leadership and staff with administrative, organizational and operational needs and provides coordination and follow-through for departmental activities and projects. Position will interact with physicians, TUMG staff, department administrators, clinic managers, clinic staff and outside stakeholders. Responsibilities include scheduling meetings, coordination logistics, providing clerical, operational support and other duties, as assigned.

Responsibilities

• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization.
• Excellent computer skills and knowledge of Outlook, particularly Calendar functions and as well as Zoom.
• Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc.
• Ability to work independently in the accomplishment of assigned tasks.
• Ability to organize and prioritize work effectively and meet established deadlines.
• Excellent oral and written communication skills.
• Ability to be proactive, problem solve and follow through on assigned tasks and projects.

Qualifications

Minimum Qualification:

• Bachelor’s Degree with 3 years’ related experience

OR

• High School Diploma/Equivalent with nine (9) years of related experience
• Two years of executive-level administrative experience

Preferred Qualification

• Experience in an academic setting
• Experience with various administrative software packages (i.e., Concur, Kronos, Oracle, etc.)

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .