Administrative Assistant III

Tulane University Translational Science Institute; Covington (LA); On-site; USD 35,000 - 50,000; Full time

Job summary

Tulane University Translational Science Institute in Covington, Louisiana, is looking for an Administrative Assistant III to provide advanced administrative and operational support for its educational initiatives. The role involves coordinating a variety of activities, including seminars and student engagement, as well as handling travel and communications.

The ideal candidate will possess a high school diploma, at least two years of relevant experience, and proficiency in Microsoft Office. A Bachelor’s degree and experience in an academic environment are preferred. This role includes a focus on maintaining confidentiality and excellent interpersonal skills.

Qualifications

• Two years of relevant administrative experience.
• Working knowledge of data management or digital design software applications is a plus.
• Administrative experience in an academic environment is preferred.

Responsibilities

• Provide support for the Tulane National Biomedical Research Center’s initiatives.
• Coordinate activities related to trainee programs and seminars.
• Assist with grant-related activities and onboarding processes.

Skills

Proficient computer skills

Excellent verbal and written communication skills

Excellent organizational and time management skills

Ability to multitask and prioritize

Ability to maintain confidentiality

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Office (Outlook, Word, PowerPoint, Excel)

General office equipment

Job description

The Administrative Assistant III provides advanced-level administrative, operational and program support for the Tulane National Biomedical Research Center’s educational and training initiatives and the Director’s Office. The position coordinates a broad range of activities related to trainee programs, student engagement, academic outreach, seminars and workshops, recruitment initiatives, onboarding processes, travel coordination, communications, and program operations, including the Education and Training Program and the Summer Fellowship Program. Additional duties may include support for grant-related activities, operational committees, and special projects within the Director’s Office.

Responsibilities

• Proficient computer skills and a working knowledge of Microsoft Office software applications, including Outlook, Word, PowerPoint, and Excel
• Proficiency with general office equipment (copy machine, fax machine, printers, etc.)
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Excellent interpersonal skills
• Ability to multitask and prioritize work assignments
• Ability to maintain confidentiality in all work performed

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• High school diploma or equivalent
• Two (2) years of relevant administrative experience

PREFERRED QUALIFICATIONS:

• Bachelor’s degree
• Working knowledge of data management and/or digital design software applications
• Administrative experience in an academic environment

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail].