Administrative Assistant I — Calendar & Office Support

tulanectsi; New Orleans (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Tulane University in New Orleans is seeking an Executive Assistant I to provide administrative support to the Vice President and management staff in the Auxiliary Services and Real Estate Department. You will manage calendars, prepare routine correspondence, and handle vendor payments and expense reports for supervisor review.

You will assist with personnel files, meeting minutes, and event logistics while maintaining confidentiality and exercising discretion under supervision.

Qualifications

• High School Diploma or equivalent required.
• Up to two years of related administrative or clerical experience.
• Familiarity with basic office procedures and recordkeeping.
• Prior administrative or clerical support experience preferred.

Responsibilities

• Maintaining calendars according to established guidelines.
• Maintaining department files and records, e.g., vehicle licenses, employee licenses.
• Recording meeting minutes.
• Processing routine vendor payments and expense reports for supervisor review.
• Assisting with personnel file maintenance, sick and vacation accruals, and related activities.
• Preparing and distributing routine internal/external correspondence and notices.
• Receiving and distributing incoming mail.
• Providing basic logistical support for departmental meetings and events.

Skills

Microsoft Office Suite

Calendar management

Confidentiality

Communication skills

Organization

Diversity awareness

Education

High School Diploma or equivalent

Job description

Tulane University in New Orleans is seeking an Executive Assistant I to provide administrative support to the Vice President and management staff in the Auxiliary Services and Real Estate Department. You will manage calendars, prepare routine correspondence, and handle vendor payments and expense reports for supervisor review.

You will assist with personnel files, meeting minutes, and event logistics while maintaining confidentiality and exercising discretion under supervision.