Executive Assistant II

Tulane University Translational Science Institute; New Orleans (LA); On-site; USD 50,000 - 70,000; Full time

Job summary

Tulane University Translational Science Institute seeks an experienced Administrative Specialist to support the TUMG Executive Director of Clinic Operations and the Executive Assistant with daily operations of TUMG Administration and Clinics.

This role interacts with physicians, staff, department administrators, clinic managers, and external resources; prepares monthly reports, and generates adhoc analyses to drive project outcomes. A strong background in office software is essential.

Qualifications

• Bachelor’s Degree with 3 years of related experience.
• OR High School Diploma/Equivalent with nine years of related experience.
• Two years of executive-level administrative experience.

Responsibilities

• Respond diplomatically, professionally, and courteously with individuals at all levels within the organization.
• Utilize Outlook, Calendar, and Zoom for scheduling and meetings.
• Proficient use of Word processing and spreadsheet software (e.g., Word, Excel).
• Work independently to complete assigned tasks.
• Organize and prioritize work to meet deadlines.
• Exhibit excellent oral and written communication skills.
• Be proactive and solve problems.

Skills

Communication skills

Executive support

Time management

Problem solving

Professionalism

Education

Bachelor's degree + 3 years experience

High school diploma + 9 years experience

Executive-level experience

Tools

Outlook

Zoom

Microsoft Word

Excel

Concur

Kronos

Oracle

Job description

Responsible in assisting the TUMG Executive Director of Clinic Operations and Executive Assistant in activities relevant to the operations of TUMG Administration and TUMG Clinics. Interacts with Physicians, TUMG staff, Department Administrators, Clinic Managers, Clinic Staff and outside resources. Responsibilities include the implementation of departmental business strategies and monthly reporting of the outcomes of these strategies. Additional duties include generating adhoc reports as requested. The incumbent will be integral to the successful outcome of TUMG-initiated projects.

Responsibilities

• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization.
• Excellent computer skills and knowledge of the use of Outlook, in particular, Calendar functions and Zoom.
• Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc.
• Ability to work independently in the accomplishment of assigned tasks.
• Ability to organize and prioritize work effectively; and the ability to meet established deadlines.
• Excellent oral and written communication skills.
• Ability to be proactive and problem solve.

Qualifications

Minimum Qualification:

• Bachelor’s Degree with 3 years’ related experience
• OR
• High School Diploma/Equivalent with nine (9) years of related experience
• Two years of executive-level administrative experience

Preferred Qualification:

• Experience in an academic setting
• Experience with various administrative software packages (i.e., Concur, Kronos, Oracle, etc.)

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail].