Executive Assistant to Clinic Operations Director

Tulane University Translational Science Institute; New Orleans (LA); On-site; USD 50,000 - 70,000; Full time

Job summary

Tulane University Translational Science Institute seeks an experienced Administrative Specialist to support the TUMG Executive Director of Clinic Operations and the Executive Assistant with daily operations of TUMG Administration and Clinics.

This role interacts with physicians, staff, department administrators, clinic managers, and external resources; prepares monthly reports, and generates adhoc analyses to drive project outcomes. A strong background in office software is essential.

Qualifications

• Bachelor’s Degree with 3 years of related experience.
• OR High School Diploma/Equivalent with nine years of related experience.
• Two years of executive-level administrative experience.

Responsibilities

• Respond diplomatically, professionally, and courteously with individuals at all levels within the organization.
• Utilize Outlook, Calendar, and Zoom for scheduling and meetings.
• Proficient use of Word processing and spreadsheet software (e.g., Word, Excel).
• Work independently to complete assigned tasks.
• Organize and prioritize work to meet deadlines.
• Exhibit excellent oral and written communication skills.
• Be proactive and solve problems.

Skills

Communication skills

Executive support

Time management

Problem solving

Professionalism

Education

Bachelor's degree + 3 years experience

High school diploma + 9 years experience

Executive-level experience

Tools

Outlook

Zoom

Microsoft Word

Excel

Concur

Kronos

Oracle

Job description

Tulane University Translational Science Institute seeks an experienced Administrative Specialist to support the TUMG Executive Director of Clinic Operations and the Executive Assistant with daily operations of TUMG Administration and Clinics.

This role interacts with physicians, staff, department administrators, clinic managers, and external resources; prepares monthly reports, and generates adhoc analyses to drive project outcomes. A strong background in office software is essential.