Executive Assistant to COO | Confidential Office Support

Tulane University; Covington (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Tulane University is seeking an experienced executive secretary to support the Chief Operations Officer and, at times, the Director’s office. The role involves confidential document preparation, calendar management, travel arrangements, and assisting with meeting logistics for administrative leadership.

The ideal candidate will have strong MS Office skills, excellent grammar and communication abilities, and a proven ability to handle sensitive information with discretion and professionalism.

Qualifications

• Knowledge of standard word processing and spreadsheet software; MS Office proficiency is preferred.
• Excellent grammar and punctuation.
• Excellent oral, written, and presentation skills.
• Strong customer service and effective interpersonal abilities.
• Attention to detail, organization, and ability to prioritize tasks.
• Ability to exercise discretion and maintain confidentiality.

Responsibilities

• Coordinate and manage the COO’s calendar, meetings, and travel arrangements.
• Prepare and edit confidential documents, memos, and reports for executives.
• Screen calls, drafts, and route communications to appropriate staff.
• Take minutes, prepare agendas, and support executive committees and events.

Skills

MS Office

Communication

Discretion

Organization

Deadlines

Education

High school diploma

Administrative office experience

Tools

Microsoft Office Suite

Job description

Tulane University is seeking an experienced executive secretary to support the Chief Operations Officer and, at times, the Director’s office. The role involves confidential document preparation, calendar management, travel arrangements, and assisting with meeting logistics for administrative leadership.

The ideal candidate will have strong MS Office skills, excellent grammar and communication abilities, and a proven ability to handle sensitive information with discretion and professionalism.