Executive Assistant I — VP Support & Admin

Tulane group; New Orleans (LA); On-site; USD 38,000 - 60,000; Full time

Job summary

Tulane University is seeking an Executive Assistant I to provide administrative support for the Vice President and management staff in the Auxiliary Services and Real Estate Department. Responsibilities include maintaining calendars, filing, minutes, vendor payments, and coordination of personnel records and accruals, plus general correspondence and mail handling.

The role also offers basic logistical support for departmental meetings and events, including scheduling, materials preparation, and

Qualifications

• High School Diploma or equivalent.
• Up to two years of related administrative or clerical experience.

Responsibilities

• Maintain calendars according to established guidelines.
• Maintain department files and records (e.g., vehicle licenses, employee licenses).
• Record meeting minutes.
• Process routine vendor payments and expense reports for supervisor review.
• Assist with personnel file maintenance, sick and vacation accruals, and related activities.
• Prepare and distribute routine internal/external correspondence and notices.
• Receive and distribute incoming mail.
• Provide basic logistical support for departmental meetings and events as directed by the supervisor.

Skills

Microsoft Office Suite

Communication skills

Education

High School Diploma or equivalent

Job description

Tulane University is seeking an Executive Assistant I to provide administrative support for the Vice President and management staff in the Auxiliary Services and Real Estate Department. Responsibilities include maintaining calendars, filing, minutes, vendor payments, and coordination of personnel records and accruals, plus general correspondence and mail handling.

The role also offers basic logistical support for departmental meetings and events, including scheduling, materials preparation, and