Executive Assistant II, Chief of Employee and Student Services

Young World Physical Education; Cypress (TX); On-site; USD 46,783 - 57,180; Full time

Job summary

Young World Physical Education in Cypress, Texas is seeking an Executive Assistant II to support the Chief of Employee and Student Services. The role includes providing administrative support, managing complex schedules, and maintaining confidential records while ensuring effective communication across departments.

The ideal candidate will have a minimum of five years in administrative roles, with experience preferred in public education. Salary is set at $51,982 with full-time employment for 244 days.

Qualifications

• Minimum of five years experience as an administrative secretary, with three years in a public education setting preferred.
• Proven ability to maintain confidentiality and handle sensitive information.
• Experience managing complex schedules and facilitating high-level communications.

Responsibilities

• Provide administrative support, including calendar management and meeting coordination.
• Prepare, edit, and distribute correspondence and other materials.
• Assist with budgeting, purchasing, and monitoring of expenditures.

Skills

Excellent verbal and written communication skills

Strong organizational and time-management abilities

Advanced proficiency in Microsoft Office Suite

Ability to maintain confidentiality

Strong interpersonal skills

Education

High school diploma/GED equivalent, some college preferred

Tools

Microsoft Office Suite

efinance

eSchoolPlus

Applicant Tracking System

Laserfiche

Job description

Executive Assistant II, Chief of Employee and Student Services

Location: Cypress, Texas

Job Details

Job ID: 5736366

Application Deadline: Posted until filled

Re-Posted: May 27, 2026 5:00 AM (UTC)

Starting Date: Immediately

Qualifications

• High school diploma/GED equivalent, some college preferred or administrative office experience.
• Minimum of five (5) years experience as an administrative secretary, with a minimum of three (3) years in a public education setting preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities, detail‑oriented, and the ability to prioritize multiple tasks effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, project management software, and other office productivity and technology tools (efinance, eSchoolPlus, Applicant Tracking System, Laserfiche).
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Experience managing complex schedules, overseeing projects, and facilitating high‑level communications.
• Ability to work independently and as part of a team, demonstrating initiative in resolving issues and improving processes.
• Strong interpersonal skills, with the ability to build collaborative working relationships across departments and campuses.

Essential Functions

• Provide administrative support, including calendar management, scheduling, correspondence, and meeting coordination.
• Support daily operations through effective communication, organization, and follow‑through.
• Prepare, edit, and distribute correspondence, reports, presentations, newsletters, and other materials.
• Prepare, maintain, and review reports and data.
• Assist with budgeting, purchasing, reconciliation, and monitoring of expenditures.
• Coordinate and support projects, meetings, compliance activities, and district initiatives.
• Maintain confidential employee and student records and handle sensitive information with discretion.
• Support district, state, and federal compliance and reporting requirements.
• Collaborate with departments, campuses, and stakeholders to provide customer service and operational support.
• Assist with planning and coordinating departmental and district‑wide events and activities.
• Maintain office operations, records management, workflow coordination, and administrative procedures.
• Demonistrate professionalism, adaptability, initiative, and the ability to manage multiple priorities in a fast‑paced environment.
• Perform other duties as assigned by the Associate Superintendent.

Terms of Employment

244 days

Salary / Paygrade

$51,982/CP-9

Salary Range (based on experience) as set by the Board of Trustees for the 2026‑2027 school year.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

Position Type

Full‑time

Contact Information

• Human Resources
• Email: [e-mail]