Executive Assistant II, Chief of Employee and Student Services

Cypress-Fairbanks ISD; Cypress (TX); On-site; USD 46,783 - 57,180; Full time

Job summary

Cypress-Fairbanks ISD in Cypress, Texas, is seeking an experienced Administrative Assistant. The role demands excellent communication skills, strong organizational abilities, and proficiency in managing diverse administrative tasks such as calendar management and correspondence.

Qualified candidates should have at least five years of experience as an administrative secretary, preferably in a public education setting. The position offers a salary of $51,982 for a 244-day work term, with additional responsibilities including project support and maintaining confidential records.

Qualifications

• Minimum of five years experience as an administrative secretary.
• Ability to work independently and as part of a team.
• Proven ability to maintain confidentiality.

Responsibilities

• Provide administrative support including calendar management.
• Prepare, edit, and distribute correspondence and reports.
• Maintain confidential employee and student records.

Skills

Excellent verbal and written communication skills

Strong organizational and time-management abilities

Advanced proficiency in Microsoft Office Suite

Strong interpersonal skills

Education

High school diploma/GED equivalent

Tools

eSchoolPlus

Applicant Tracking System

Laserfiche

Job description

Qualifications

• High school diploma/GED equivalent, some college preferred or administrative office experience.
• Minimum of five (5) years experience as an administrative secretary, with a minimum of three (3) years in public education setting preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities, detail-oriented, and the ability to prioritize multiple tasks effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, project management software, and other office productivity and technology tools (efinance, eSchoolPlus, Applicant Tracking System, and Laserfiche).
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Experience managing complex schedules, overseeing projects, and facilitating high‑level communications.
• Ability to work independently and as part of a team, demonstrating initiative in resolving issues and improving processes.
• Strong interpersonal skills, with the ability to build collaborative working relationships across departments and campuses.

Terms Of Employment

244 days

Salary/Paygrade

$51,982/CP-9

Salary Range (based on experience) as set by the Board of Trustees for the 2026-2027 school year.

Essential Functions

• Provide administrative support, including calendar management, scheduling, correspondence, and meeting coordination.
• Support daily operations through effective communication, organization, and follow-through.
• Prepare, edit, and distribute correspondence, reports, presentations, newsletters, and other materials.
• Prepare, maintain, and review reports and data.
• Assist with budgeting, purchasing, reconciliation, and monitoring of expenditures.
• Coordinate and support projects, meetings, compliance activities, and district initiatives.
• Maintain confidential employee and student records and handle sensitive information with discretion.
• Support district, state, and federal compliance and reporting requirements.
• Collaborate with departments, campuses, and stakeholders to provide customer service and operational support.
• Assist with planning and coordinating departmental and districtwide events and activities.
• Maintain office operations, records management, workflow coordination, and administrative procedures.
• Demonistrate professionalism, adaptability, initiative, and the ability to manage multiple priorities in a fast‑paced environment.
• Perform other duties as assigned by the Associate Superintendent.

Working Conditions

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

Deadline To Apply

Until filled.

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.