Executive Assistant II

Russell Tobin; Seattle (WA); On-site; USD 45,460 - 50,971; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement savings

Employee discounts with vendors

Job summary

A staffing agency is seeking an Executive Assistant II for a 6-month contract in Seattle. This role involves complex calendar management, supporting senior executives, and administrative tasks. Candidates should have over 6 years of experience in similar roles, excellent communication skills, and proficiency in Microsoft Office. Benefits include comprehensive healthcare coverage and a 401(k) plan.

Qualifications

• 6+ years supporting senior management (Directors, VPs, SVPs, or CEOs).
• Exceptional attention to detail, decision-making and ability to react with urgency.
• Strong verbal and written communication skills.

Responsibilities

• Manage complex calendar, scheduling, and prioritization.
• Track VP-level meetings, emails, and act as proxy when needed.
• Coordinate tasks and action items for Directors.

Skills

Calendar management

Communication skills

Attention to detail

PC skills

Discretion

Education

Bachelor’s degree

2 years of college

Tools

Microsoft Office

Outlook

Zoom

Concur

BCD Travel

Job description

Executive Assistant II (6 month contract)

Russell Tobin and Associates/Pride Global is currently seeking an Executive Assistant II to support a Fortune 500 company. This is a 6-month assignment with opportunities to gain valuable onsite experience and a potential opportunity to be brought on as a full-time employee.

Base Pay Range

$33.00/hr - $37.00/hr

Pay

$33 - $37 per hour (W2, depending on experience)

Location

Seattle, WA (100% Onsite)

Duration

6 months (potential for extension)

Hours

Mon to Friday (9am to 5pm)

Key Responsibilities

• Complex calendar management, scheduling, and prioritization amidst high volumes of requests.
• Monitor and track VP-level meetings, emails, and priorities; act as proxy when needed.
• Manage domestic and international travel, expenses, and all administrative support functions.
• Coordinate multiple tasks and action items for Directors, ensuring timely completion and follow-up.
• Prepare documentation, reports, and presentations as needed.

Basic Qualifications

• 6+ years supporting senior management (Directors, VPs, SVPs, or CEOs).
• At least 2 years of college; bachelor’s degree preferred.
• Exceptional attention to detail, decision-making, and ability to react with appropriate urgency.
• Strong verbal and written communication skills; ability to pivot quickly in a dynamic environment.
• High integrity, discretion, and professionalism with senior executives.
• Excellent PC skills; proficient in Microsoft Office, Outlook, and Zoom.

Preferred Qualifications

• Experience with Concur and BCD Travel.
• Previous experience in large organizations collaborating with multiple EAs.
• Longevity in prior EA roles (2-3 years+).
• Previous EA experience at Amazon.

Benefits

Pride Global and its affiliates, including Russell Tobin, Pride Health, Pride Now, and Pride One, offer eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Equal Opportunity Employer Statement

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.