Office Administrator

Russell Tobin; Lake Buena Vista (FL); On-site; USD 41,328 - 48,216; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k)-retirement savings

Employee discounts with preferred vendors

Job summary

A prominent recruitment agency is seeking an Executive Assistant- Office Manager in Lake Buena Vista, FL. The role involves high-level administrative support, managing executive calendars, and coordinating travel. Ideal candidates should have over 5 years of experience in administrative roles and possess strong communication and multitasking skills. This is an onsite position with a competitive pay range of $30.00 to $35.00 per hour and offers various employee benefits including healthcare and retirement savings.

Qualifications

• 5+ years of administrative or office coordination experience.
• Strong written and verbal communication skills required.
• Ability to multitask, prioritize, and maintain professionalism under pressure.

Responsibilities

• Manage executives’ calendars and coordinate travel arrangements.
• Prepare and process expense reports and vendor contracts.
• Draft and edit correspondence and internal communications.

Skills

Written and verbal communication skills

Multitasking

Professionalism under pressure

Teamwork mindset

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

SAP

Concur

SharePoint

DocuSign

Job description

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Senior Recruiter at Russell Tobin subsidiary company of Pride Global

Executive Assistant- Office Manager

Hours: 8:30 am – 5:30 pm, Monday to Friday (Onsite at Lake Buena Vista, FL)

Pay Range: 30.00/hr.- 35.00/hr.

Overview

Provide high-level administrative support to department executives, managing complex calendars, travel logistics, and confidential information with discretion. Collaborate closely with other administrative professionals in a team-oriented environment.

Responsibilities

• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and process expense reports, purchase orders, and vendor contracts.
• Draft and edit correspondence, presentations, and internal communications.
• Coordinate office and facilities management tasks, including equipment troubleshooting, inventory management, and ergonomic concerns.
• Support departmental operations such as invoice processing, mailroom services, DocuSign, and notary support.
• Assist employees with benefits inquiries, payroll issues, ID replacements, and other services.
• Provide logistical support for remote employees and manage internal shipping needs.

Qualifications

• 5+ years of administrative or office coordination experience.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office, SAP, Concur, SharePoint, and DocuSign.
• Ability to multitask, prioritize, and maintain professionalism under pressure.
• High discretion and teamwork mindset.
• Bachelor’s degree or equivalent experience preferred.

Preferred

• Familiarity with company policies and culture.
• Experience supporting senior leaders or cross-functional teams.

Additional Notes

• Must be proactive, detail-oriented, and an effective team player.
• This is a collaborative role within an administrative team, not a standalone function.

Benefits

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.