Executive Assistant

Vaco; Seattle (WA); On-site; USD 62,000 - 72,000; Full time

Job summary

Vaco, a growing wealth management firm partner in Seattle, seeks an experienced Executive Assistant to support the Chief Operating Officer in a high-visibility role. The role focuses on complex calendar management, travel planning, expense reporting, and polished executive-level communication.

The ideal candidate has 5+ years of EA experience, supports C-level leadership, and excels in a fast-paced environment with strong organizational skills.

Qualifications

• 5+ years of Executive Assistant experience.
• Experience supporting C-Level leadership.
• Strong calendar management experience.
• Excellent communication and organizational skills.
• Ability to prioritize competing demands in a fast-paced environment.

Responsibilities

• Manage a highly active executive calendar and scheduling priorities
• Coordinate domestic travel arrangements and itineraries
• Prepare and submit expense reports
• Draft and proofread presentations, reports, and correspondence
• Support special projects and company initiatives
• Provide concierge-level support to clients and visitors
• Coordinate meetings, appointments, and office activities
• Partner with operations and client service teams on administrative support needs
• Manage office supplies, vendors, and facility-related needs

Skills

Executive support

Calendar management

Travel coordination

Client service

Prioritization

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Executive Assistant

Seattle, WA 98101 | $45-$52/hr | Temp-to-Hire

Our client, a growing wealth management firm, is seeking an experienced Executive Assistant to support its Chief Operating Officer in a highly visible role.

This opportunity is ideal for a proactive professional who excels in executive support, complex calendar management, travel coordination, office operations, and client service. The successful candidate will serve as a trusted partner to executive leadership and help ensure day-to-day operations run smoothly.

Responsibilities

• Manage a highly active executive calendar and scheduling priorities


• Coordinate domestic travel arrangements and itineraries


• Prepare and submit expense reports


• Draft and proofread presentations, reports, and correspondence


• Support special projects and company initiatives


• Provide concierge-level support to clients and visitors


• Coordinate meetings, appointments, and office activities


• Partner with operations and client service teams on administrative support needs


• Manage office supplies, vendors, and facility-related needs

Qualifications

• 5+ years of Executive Assistant experience


• Experience supporting C-Level leadership


• Strong calendar management experience


• Excellent communication and organizational skills


• Ability to prioritize competing demands in a fast-paced environment


• Proficiency with Microsoft Office Suite


• Bachelor's degree preferred

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training


• licensure and certification requirements


• office location and other geographic considerations


• other business and organizational needs

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.