Executive Assistant

Solomon Page; Seattle (WA); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k)

Commuter benefits

Job summary

Solomon Page is seeking an Executive Assistant to support senior leaders in the Product & Technology sector in Seattle, WA. This onsite role focuses on calendaring, travel, correspondence, and presentation support within a team of EAs.

The position is long-term contracted for about one year, with a pay rate of $35-40/hour DOE. Candidates should have a minimum of 3 years of relevant experience and strong MS Office proficiency.

Qualifications

• High school diploma required.
• College degree preferred.
• Minimum of 3 years of relevant experience required.
• Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Mastery of administrative functions and processes.
• Expert verbal and written communication skills with an ability to communicate at all levels within the organization.
• Proven ability to work with confidential information, while exercising sound judgment and decision-making.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

Responsibilities

• Manage executives' calendars and travel arrangements.
• Prepare and distribute meeting materials and reports.
• Coordinate large or complex events and meetings with multiple parties.
• Handle confidential inquiries and communications with discretion.
• Produce and maintain reports, proposals, and presentations.
• Maintain office supplies and equipment.

Skills

Verbal communication

Written communication

Confidentiality

Decision making

Deadline management

Education

High school diploma

College degree preferred

Tools

Outlook

Word

PowerPoint

Excel

Job description

Our client, a leading entertainment company, is seeking a detail-oriented Executive Assistant to support senior executives within their Product & Technology sector and provide backup support for other EA’s as part of the executive assistant team. This role heavily focuses on calendaring and scheduling, managing travel, complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support.

• Onsite Monday-Friday 8:00am-5:00pm in Seattle, WA
• Long-term contracted role for approximately one year
• Pay Rate $35-40/hour DOE

Responsibilities

Calendaring, Travel & Expenses, Correspondence

• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials.
• Coordinates executives’ calendars, including registration & travel.
• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.
• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of the department on highly confidential matters.
• Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.
• Collects and processes data associated with visa applications.
• Maintains office equipment and inventory.

Meeting & Project Support

• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.

Documentation & Reporting

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending.

Required Qualifications

• High school diploma required
• College degree preferred
• Minimum of 3 years of relevant experience required
• Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Mastery of administrative functions and processes.
• Expert verbal and written communication skills with an ability to communicate at all levels within the organization.
• Proven ability to work with confidential information, while exercising sound judgment and decision-making.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.