Executive Assistant

Vaco by Highspring; Seattle (WA); On-site; USD 62,000 - 72,000; Full time

Job summary

Seattle, WA – A wealth management client seeks an experienced Executive Assistant to support its Chief Operating Officer in a highly visible role. The position pays $45-$52/hr and is Temp-to-Hire, with solid calendar management, travel coordination, and office operations responsibilities.

The successful candidate will partner with executive leadership, manage expenses, draft presentations, and provide concierge-level client service, ensuring smooth day-to-day operations and proactive project

Qualifications

• 5+ years of Executive Assistant experience.
• Experience supporting C-Level leadership.
• Excellent communication and organizational skills.
• Ability to prioritize competing demands in a fast-paced environment.
• Proficiency with Microsoft Office Suite.
• Bachelor's degree preferred.

Responsibilities

• Manage a highly active executive calendar and scheduling priorities.
• Coordinate domestic travel arrangements and itineraries.
• Prepare and submit expense reports.
• Draft and proofread presentations, reports, and correspondence.
• Support special projects and company initiatives.
• Provide concierge-level support to clients and visitors.
• Coordinate meetings, appointments, and office activities.
• Partner with operations and client service teams on administrative support needs.
• Manage office supplies, vendors, and facility-related needs.

Skills

Executive support

Calendar management

Travel coordination

Client service

Microsoft Office

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Seattle, WA 98101 | $45-$52/hr | Temp-to-Hire

Our client, a growing wealth management firm, is seeking an experienced Executive Assistant to support its Chief Operating Officer in a highly visible role.

This opportunity is ideal for a proactive professional who excels in executive support, complex calendar management, travel coordination, office operations, and client service. The successful candidate will serve as a trusted partner to executive leadership and help ensure day-to-day operations run smoothly.

Responsibilities

• Manage a highly active executive calendar and scheduling priorities
• Coordinate domestic travel arrangements and itineraries
• Prepare and submit expense reports
• Draft and proofread presentations, reports, and correspondence
• Support special projects and company initiatives
• Provide concierge-level support to clients and visitors
• Coordinate meetings, appointments, and office activities
• Partner with operations and client service teams on administrative support needs
• Manage office supplies, vendors, and facility-related needs

Qualifications

• 5+ years of Executive Assistant experience
• Experience supporting C-Level leadership
• Excellent communication and organizational skills
• Ability to prioritize competing demands in a fast-paced environment
• Proficiency with Microsoft Office Suite
• Bachelor's degree preferred

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.