Executive Assistant

Russell Tobin; Seattle (WA); On-site; USD 45,460 - 64,747; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement savings

Employee assistance program

Employee discounts

Job summary

A staffing agency is seeking an experienced Executive Assistant III to provide high-level support for leaders in the Data and Analytics team. This role requires exceptional organizational skills, problem-solving expertise, and the ability to handle confidential information. The ideal candidate will have proven experience supporting senior leaders and advanced proficiency in MS Office. This contract position offers competitive pay and opportunities for extension or conversion to full-time work.

Qualifications

• Proven experience as an Executive Assistant supporting senior leaders.
• Advanced proficiency in MS Office / M365 / Office 365, including Outlook.
• Ability to work independently and adapt to changing priorities.

Responsibilities

• Coordinate domestic and international travel arrangements.
• Prepare materials for meetings, presentations, and events.
• Handle highly confidential information with utmost security.

Skills

Organizational skills

Discretion

Problem-solving expertise

MS Office / M365 / Office 365 proficiency

Time-management skills

Effective communication

Job description

Executive Assistant III

Pay: $40.00/hr.

Location: Seattle, WA 98121

Contract: 3 months (possible extension or conversion to full-time)

About the Role

We are seeking an experienced Executive Assistant to provide high-level support to leaders within our global technology clients' Data and Analytics team. This role demands exceptional organizational skills, discretion, and the ability to navigate ambiguity with confidence and problem‑solving expertise.

Key Responsibilities

• Coordinate domestic and international travel arrangements.
• Prepare materials for meetings, presentations, and events.
• Process expense reports accurately and promptly.
• Handle highly confidential information with the utmost security.
• Plan and execute team events and off‑sites.
• Prioritize and manage multiple projects simultaneously in a fast‑paced environment.
• Communicate effectively with exceptional written and verbal skills.

Required Skills & Qualifications

• Proven experience as an Executive Assistant supporting senior leaders.
• Advanced proficiency in MS Office / M365 / Office 365, including Outlook.
• Strong organizational and time‑management skills.
• Ability to work independently and adapt to changing priorities.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k) retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Seniority Level

Associate

Employment Type

Contract

Job Function

Administrative

Industries

Technology, Information and Media