Executive Assistant (HS)

Ohio State University; Columbus (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

The Ohio State University seeks an Executive Assistant (HS) to provide comprehensive administrative support to the Nursing Administration departments. The role liaises between departments and external contacts, schedules meetings, and maintains educational materials.

The position requires experience with office practices, customer service, and basic medical terminology; a related associate's degree is preferred. This is a first-shift, on-site role located at Ackerman Rd, Columbus.

Qualifications

• Six months experience using computers to generate materials ranging from basic to complex.
• Six months experience in office practices and procedures.
• Six months experience in customer service.
• One year related medical secretarial experience may be required.
• Completion of an associate’s degree program with three courses in medical terminology plus three months experience in word processing may be required.
• Some positions require six months experience in supervision.

Responsibilities

• Provides administrative support to Nursing Administration and related departments.
• Schedules meetings and special events; screens calls and visitors.
• Prepares minutes of assigned committees and distributes materials.
• Develops educational materials and presentations using Microsoft Office.
• Manages travel arrangements and maintains documentation for staff.

Education

Associate's degree (medical terminology courses)

Job description

Executive Assistant (HS)# Careers## Executive Assistant (HS)Apply: Health System Shared Services: Full time: Posted Today: R161309Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Executive Assistant (HS)## Department:Ross | Nursing AdministrationThe administrative assistant provides administrative support to members of the Department of Nursing and Patient Education and Department of Nursing Quality and Translational Research. The position supports the Director of Nursing Education and Administrator, Nursing Quality and Translational Research and acts as liaison between the two departments, and other internal departments and external contacts. Schedules meetings and special event functions; composes and types technical and/or confidential materials; develops organizational charts, presentations, educational materials using Microsoft Office software; provides phone support to administrative areas; screens calls and visitors to the administrative area; manages appointments and travel schedules; updates and maintains educational materials; assists with distribution of employee information.Takes meeting minutes of assigned committees and assures distribution of associated minutes and materials prior to and post meeting to members. Minimum Education Required Per Classified Civil Svc Specs or equivalent combination of education and experience Required QualificationsSix months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description. Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.## Additional Information:## Location:Ackerman Rd, 650 (0241)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***