Administrative Assistant 3 - Surgery

The Ohio State University Wexner Medical Center

Columbus (OH)

On-site

USD 34,000 - 52,000

Full time

14 days+

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Job summary

A major medical institution in Ohio is seeking an Administrative Assistant to support faculty in various administrative tasks. The ideal candidate will have a High School diploma and at least 2 years of relevant experience. Responsibilities include scheduling meetings, handling correspondence, and assisting in research documentation. This full-time position offers an entry-level opportunity in a dynamic healthcare environment.

Qualifications

2 years of relevant experience required.
4-6 years of relevant experience preferred.
Certification or vocational training may be required.

Responsibilities

Perform administrative tasks to support patient care, academic, and research missions.
Coordinate and maintain appointment calendars; schedule meetings.
Assist with preparation of grant applications and research reports.

Skills

Organizational skills

Communication skills

Time management

Education

High School diploma or GED

Associate degree in relevant field

Tools

IHIS

Job description

Overview

Administrative Assistant within the Division of Trauma, Critical Care, & Burn in the Department of Surgery who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; detects and resolves day to day issues; conveys directives and instructions; researches, gathers, and summarizes information and data to aid research program leaders in decision-making and strategic planning; independently composes correspondence and finalizes draft copies of correspondence; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned; coordinates administrative needs of the program; assists with recruitment of faculty and staff; provides office support services related to scheduling, IHIS; coordinating and facilitating patient care; serves as back-up secretary for other physician offices as needed.

Minimum Qualifications

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Screen reader users may encounter difficulty with the online application. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
The university is an equal opportunity employer, including veterans and disability.

Seniority level