Executive Assistant to Associate Vice President

Ohio State University; Columbus (OH); On-site; USD 21,000 - 34,000; Part time

Job summary

The Ohio State University, Office of Interprofessional Practice and Education seeks an Executive Assistant to the Associate Vice President (IPE). This part-time role provides high-level administrative support, manages calendars, travel, correspondence, and confidential matters with discretion.

You will coordinate the AVP's schedule, liaise with university leaders and stakeholders, handle public relations tasks, and track deadlines to advance the Office's priorities.

Qualifications

• Bachelor's degree or equivalent experience.
• 0 years of relevant experience required.

Responsibilities

• Supporting the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education (AVP IPE).
• Serving as the preliminary contact for the AVP's Office with high-level officials and stakeholders.
• Performing public relations duties, including researching and responding to inquiries, drafting responses, and tracking items through completion.
• Scheduling and performing advance research and logistical work regarding special events, speaking engagements, and meetings involving the AVP.
• Tracking work and progress against deadlines to advance the Office's priorities.

Skills

Advanced calendar management

Meeting management

Travel coordination

Correspondence handling

Priority management

Education

Bachelor's degree or equivalent experience

Job description

Executive Assistant to Associate Vice President# Careers## Executive Assistant to Associate Vice PresidentApply: College of Medicine/Office of Health Sciences: Part time: Posted Today: R161374Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Executive Assistant to Associate Vice President## Department:Health Sciences | Interprofessional Practice and EducationThe Ohio State Office of Interprofessional Practice and Education (IPE) provides strategic leadership and resources to advance collaborative practice and interprofessional education throughout The Ohio State University, The Ohio State University Wexner Medical Center, and the community. The Assistant to the Associate Vice President of IPE provides advanced, confidential, and proactive high-level administrative support. Independently plans, coordinates, and manages complex administrative functions for the AVP, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters. Serves as a primary liaison for the AVP regarding confidential matters, exercising sound judgment, diplomacy, discretion, and initiative in managing sensitive information and competing priorities. Primary duties include, but are not limited to:* Supporting the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education (AVP IPE).* Serving as the preliminary contact for the AVP's Office with high-level officials such as members of the University and Medical Center Boards, community stakeholders, visiting dignitaries, University and Medical Center executives, Deans, faculty, students, patients, and members of the general public.* Performing public relations duties, including researching and responding to inquiries, furnishing information, drafting and developing appropriate responses, and tracking open items through completion.* Scheduling and performing advance research and logistical work regarding special events, speaking engagements, and meetings involving the AVP.* Tracking work and progress against deadlines and ensuring time is appropriately managed to advance the Office's priorities. Minimum Education & Experience Required:Bachelor's degree or equivalent experience. 0 years of relevant experience required. Qualified candidates may be requested to complete a pre-employment physical including a drug screen. Preferred Qualifications:Progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders preferred. Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information. Experience in an academic medical center, higher education, health sciences, or similarly complex setting.## Additional Information:**This is a part-time (20 hours per week) term position with a planned duration of two years.**## Location:Meiling Hall (0281)## Position Type:Regular## Scheduled Hours:20## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***