Executive Assistant GS9763

Oklahoma State University Center for Health Sciences; Tulsa (OK); On-site; USD 28,000 - 31,000; Full time

Job summary

OSU-Center for Health Sciences in Tulsa seeks an Executive Assistant to the Vice President for Healthcare Delivery and CEO of the OSU Medical Authority & Trust. You will provide comprehensive administrative support, manage calendars, procurement requests, travel, and communications.

As assistant secretary to the Medical Authority you will maintain OnBoard, agendas, and meeting minutes, and coordinate with government agencies as required.

Qualifications

• Bachelor's degree or equivalent experience in a high-level administrative support role.
• 3–5 years of related experience.
• Post-secondary education may substitute for years of required experience.

Responsibilities

• Provide administrative support to the VP for Healthcare Delivery and CEO of the OSU Medical Authority & Trust.
• Handle procurement requests, travel, calendar management and communications.
• Maintain OnBoard, agendas and meeting minutes; serve as assistant secretary to the Medical Authority.
• Coordinate with government agencies as required.

Skills

MS Office

Independent work

Communication

Team collaboration

Operational experience

Ethical decision making

Adaptability

Education

Bachelor's degree

Equivalent experience

Tools

OnBoard

Job description

Campus

OSU-Center for Health Sciences

Contact Name & Email

Jamie Childers, [e-mail]

Work Schedule

Typically, Monday - Friday 8 hour shifts

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$20.00 - $22.50 Hourly

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration.

About This Position

The Executive Assistant for OSU-CHS to the Vice President for Healthcare Delivery and CEO of the OSU Medical Authority & Trust. This position is primarily responsible for the multiple administrative support functions for the VP including procurement requests, travel, OSU foundation reimbursement requests, calendar maintenance and other communication management. Additionally, this position serves as the assistant secretary to the OSU Medical Authority and is responsible for maintaining the management system OnBoard, maintaining agendas, and meeting minutes of the Authority. As assistant secretary you will also be working with different government agencies when required.

Required Qualifications

• A Bachelor's degree or equivalent experience in a high-level administrative support role
• Three (3) to Five (5) years' related experience
• Post-secondary education may substitute for years of required experience.

Certifications, Registrations, And/or Licenses

• Valid driver's license

Skills, Proficiencies, And/or Knowledge

• Proficiency in Microsoft Office applications
• Demonstrated ability to function independently and manage multiple tasks in a timely manner.
• Demonstrated ability to communicate with and inspire others
• Demonstrated ability to work effectively with faculty, administrators and staff
• A proven track record of success in a complex operational setting
• A history of ethical decision making
• A desire to take on new tasks and learn new systems as they arise.

Preferred Qualifications

• Experience in higher education or corporate setting

Working Conditions

• Possible exposure to hazardous material, hot and cold, blood borne pathogens.
• Ability to lift and carry 8-10 pounds, stoop, reach, stand, walk, finger, grasp, feel, talk, hear, see, and perform repetitive motions with or without reasonable accommodations.