Executive Assistant: Global Calendar & Travel Management

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 39,000 - 58,000; Full time

Job summary

Hawthorne Lane in Washington, DC seeks an experienced Executive Assistant to support senior executives in a fast-paced environment. The role encompasses complex calendar management, international travel logistics, confidential email triage, and meticulous expense reporting.

The ideal candidate has at least five years of administrative experience, is proactive, detail-oriented, and capable of anticipating needs to keep executives on track.

Qualifications

• Administrative professional with a background in supporting executives.
• At least five years of administrative support experience.
• Experience supporting senior level executives is a plus.
• Proactive and anticipates needs and conflicts.

Responsibilities

• Manage and optimize intricate, high-volume schedules, resolving conflicts across time zones.
• Coordinate domestic and international travel itineraries and logistics.
• Triage high-volume email with confidentiality and draft polished communications.
• Prepare monthly expense reports, reconcile corporate cards, and track reimbursements.
• Brief executives with briefing materials, presentations, and meeting logistics (rooms, A/V, catering).
• Act as gatekeeper to streamline executive workflow and communications.

Skills

Calendar management

Travel coordination

Email triage

Confidentiality

Attention to detail

Job description

Hawthorne Lane in Washington, DC seeks an experienced Executive Assistant to support senior executives in a fast-paced environment. The role encompasses complex calendar management, international travel logistics, confidential email triage, and meticulous expense reporting.

The ideal candidate has at least five years of administrative experience, is proactive, detail-oriented, and capable of anticipating needs to keep executives on track.