Executive Assistant (Temporary-to-Hire)

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 39,000 - 58,000; Full time

Job summary

Hawthorne Lane in Washington, DC seeks an experienced Executive Assistant to support senior executives in a fast-paced environment. The role encompasses complex calendar management, international travel logistics, confidential email triage, and meticulous expense reporting.

The ideal candidate has at least five years of administrative experience, is proactive, detail-oriented, and capable of anticipating needs to keep executives on track.

Qualifications

• Administrative professional with a background in supporting executives.
• At least five years of administrative support experience.
• Experience supporting senior level executives is a plus.
• Proactive and anticipates needs and conflicts.

Responsibilities

• Manage and optimize intricate, high-volume schedules, resolving conflicts across time zones.
• Coordinate domestic and international travel itineraries and logistics.
• Triage high-volume email with confidentiality and draft polished communications.
• Prepare monthly expense reports, reconcile corporate cards, and track reimbursements.
• Brief executives with briefing materials, presentations, and meeting logistics (rooms, A/V, catering).
• Act as gatekeeper to streamline executive workflow and communications.

Skills

Calendar management

Travel coordination

Email triage

Confidentiality

Attention to detail

Job description

This DC firm is seeking an experienced Executive Assistant (temporary-to-hire), who is ready to hit the ground running in a fast-paced environment. This role requires expertise across the core administrative tasks, including managing complex, fast-changing calendars across time zones, orchestrating detailed domestic and international travel logistics, and triaging high-volume email correspondence with strict confidentiality. The successful candidate will have exceptional attention to detail and organizational skills, is anticipatory, and eager to utilize their refined administrative skillset to support senior executives. Could this be the opportunity for you?

Key Responsibilities:

• Manage and optimize intricate, high-volume schedules, resolving scheduling conflicts in real time and balancing competing priorities across multiple time zones.
• Coordinate seamless domestic and international travel itineraries, including flights, accommodation, ground transportation, visas, and detailed daily agendas.
• Triage incoming executive email and correspondence with high confidentiality, drafting polished communications, prioritizing urgent matters, and flagging action items for prompt follow-up.
• Prepare, review, and submit accurate monthly expense reports, reconcile corporate credit card statements, and track reimbursement lifecycles in compliance with firm policies.
• Brief executives ahead of key engagements by compiling briefing materials, preparing presentation decks, and organizing room reservations, A/V tech, or catering for meetings.
• Operate as a key gatekeeper and point of contact internally and externally to streamline executive workflow.

Why You’ll Love Working Here:

• Central DC office location that is Metro accessible.
• Firm culture is highly collaborative, warm, and hardworking.
• This opportunity is temporary-to-hire and candidates must commit through the end of the 2026 calendar year.

What We’re Looking For:

• Administrative professional. You have an administrative background and at least five prior years of administrative support. Candidates with previous experience supporting senior level executives will stand out!
• Ahead of the game. You are proactive and anticipate needs and potential conflicts seamlessly.
• Communicative. Communication is one of your strengths. You are a professional in every interaction and your professionalism shines through your speech and writing.
• Service-minded. You are humble, hardworking, and seeking an opportunity to be a part of a team and culture that reflects these values. Colleagues can count on you to be trustworthy and discrete with sensitive information.

The hourly listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.