Executive Assistant & Front Office Coordinator

Talentify; Los Angeles (CA); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

401K matching

Paid vacations

Job summary

Talentify is seeking an Executive Assistant & Reception Coordinator in Los Angeles, CA. This role provides high-level administrative support to executive leadership and serves as the first point of welcome for employees, clients, vendors, and visitors.

The position blends executive support with front-office coordination. Ideal candidates are highly organized, professional, discreet, and capable of managing competing priorities in a fast-paced environment.

Qualifications

• 1-2 years of experience in executive assistance, administrative support, or related role.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and discretion with confidential information.
• Proficiency with Microsoft Office.
• Ability to work independently.
• Reliable and punctual.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage executive calendars including meeting preparation and scheduling priorities.
• Coordinate internal and external meetings with agendas, materials, and rooms.
• Arrange business travel as needed.
• Assist with expense reports, invoices, and purchasing.
• Maintain confidentiality of executive and company information.
• Screen and prioritize phone calls, emails, and requests.
• Serve as liaison between executives, employees, clients, vendors, and stakeholders.
• Track follow-up items and deadlines to ensure commitments are completed.
• Serve as primary greeter for visitors and maintain a professional reception area.

Skills

Executive support

Communication

Organization

Multitasking

Interpersonal skills

Discretion

MS Office

Independent worker

Punctual

Education

Bachelor's degree

Bi-lingual Spanish preferred

Job description

Talentify is seeking an Executive Assistant & Reception Coordinator in Los Angeles, CA. This role provides high-level administrative support to executive leadership and serves as the first point of welcome for employees, clients, vendors, and visitors.

The position blends executive support with front-office coordination. Ideal candidates are highly organized, professional, discreet, and capable of managing competing priorities in a fast-paced environment.