Executive Assistant & Front Desk Lead

Westlake Financial; Los Angeles (CA); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K matching

Onsite wellness facilities

Paid time off

Employee discounts

Job summary

Westlake Financial seeks an Executive Assistant & Reception Coordinator to provide high-level administrative and front-office support to executive leadership, serving as the first welcome for employees, clients, vendors, and visitors. This role blends executive assistant duties with front desk coordination.

The ideal candidate is highly organized, professional, discreet, and able to manage competing priorities in a fast-paced Los Angeles office.

Qualifications

• Bachelor's degree or equivalent required.
• Bi-lingual Spanish preferred.
• 1-2 years of experience in executive assistance, reception, or related role preferred.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage executive calendars including meeting preparation and scheduling priorities.
• Coordinate internal and external meetings including agendas, materials, rooms, and tech.
• Arrange business travel as needed.
• Assist with expense reports, invoices, purchasing, and other admin tasks.
• Screen and prioritize phone calls, emails, requests, and correspondence.

Skills

Calendar management

Communication skills

Organization

Discretion

MS Office

Multitasking

Bilingual Spanish

Professional demeanor

Education

Bachelor’s degree or equivalent

Bi-lingual Spanish preferred

Tools

Microsoft Office

Job description

Westlake Financial seeks an Executive Assistant & Reception Coordinator to provide high-level administrative and front-office support to executive leadership, serving as the first welcome for employees, clients, vendors, and visitors. This role blends executive assistant duties with front desk coordination.

The ideal candidate is highly organized, professional, discreet, and able to manage competing priorities in a fast-paced Los Angeles office.