Executive Assistant & Front Desk Coordinator

Westlake Services, LLC; Los Angeles, Northern (CA, KY); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

Life Insurance

401K matching

Employee Stock Ownership Program

Wellness Program

Metro Tap Card and Metro-link Reimb

Discounts on Parks, Museums, Movie Tix

AT&T Wireless Discounts

Onsite Yoga

Annual Flu Shots

Paid Vacations Days

Paid Sick days

Paid holidays

HGym

Rental Car Discounts

Dell Member Purchase Program

Job summary

Westlake Services, LLC, located in Los Angeles, is seeking an Executive Assistant & Reception Coordinator to support our executive leadership and greet guests onsite. This role blends high-level administrative duties with front-office coordination in a fast-paced environment.

The ideal candidate is organized, professional, discreet, and able to manage competing priorities while maintaining confidentiality. Proficiency in Microsoft Office and strong communication are essential.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal skills and a polished, professional demeanor.
• Proficiency with Microsoft Office.
• Ability to exercise sound judgment and work independently.
• Reliable, punctual, and adaptable.
• Demonstrated ability to handle confidential and sensitive information appropriately.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage executive calendars including meeting preparation and scheduling priorities.
• Coordinate internal and external meetings, including agendas, materials, conference rooms, and technology.
• Arrange business travel as needed.
• Assist with expense reports, invoices, purchasing, and other administrative tasks.
• Maintain confidential executive and company information with a high degree of discretion.
• Screen and prioritize phone calls, emails, requests, and correspondence.
• Serve as a liaison between executives, employees, clients, vendors, and other stakeholders.
• Track follow-up items, deadlines, and action items to help ensure commitments are completed.
• Serve as the primary greeter and first point of welcome for visitors, clients, and vendors.
• Answer, screen, and direct incoming telephone calls in a professional and courteous manner.
• Welcome guests and notify appropriate employees of arrivals.
• Maintain a clean, organized, and professional reception and lobby area.
• Coordinate visitor access, meeting room reservations, and guest logistics.
• Receive, sort, and distribute mail, packages, and deliveries.
• Provide a professional and welcoming experience for employees, clients, and guests.
• Coordinate with vendors and service providers as needed.
• Perform other duties and special projects as assigned.

Skills

Communication skills

Organizational skills

Multitasking

Interpersonal skills

MS Office

Discretion

Independent work

Reliability

Tools

Microsoft Office

Job description

Westlake Services, LLC, located in Los Angeles, is seeking an Executive Assistant & Reception Coordinator to support our executive leadership and greet guests onsite. This role blends high-level administrative duties with front-office coordination in a fast-paced environment.

The ideal candidate is organized, professional, discreet, and able to manage competing priorities while maintaining confidentiality. Proficiency in Microsoft Office and strong communication are essential.